Now Hiring: Administrative Assistant About Tacoma Refugee Choir We are a rapidly growing 501(c)3 nonprofit with the mission of creating spaces for authentic expression, interconnection, and healing through song and music. Our flagship program, the Tacoma Refugee Choir, has welcomed over 800 members from 61 countries, and performed for over 25,000 people at community, educational and government events, including WE Day, the National Race & Pedagogy Conference, and U.S. Citizenship ceremonies. The choir has received standing ovations at TEDxSeattle and has been featured on PBS and Evening Magazine with stories and music videos of original songs created with members. Additional programs include the refugee-centered podcast “Creating Home Together”, community singing events, and music therapy classes. Members have called the choir “my family”, “my weekly dose of hope”, and “my best day in America.” We may not change conditions for the 90+ million people displaced by wars, famine, and natural disasters, but we can welcome and love those who find themselves in our community. Who We Are Looking For Tacoma Refugee Choir is looking for an experienced Administrative Assistant to join our growing organization. This position reports to the Assistant Director and supports a variety of choir services and programs, by performing administrative, communications and clerical functions. Responsibilities include: Agendas & Documents: Creates agenda for staff meetings with input from ED Takes detailed minutes of all the meetings Creates reports Manages and ensures compliance of record documentation Maintains records of organization equipment Works with team to execute contracts and MOUs Maintains member records including demographic information, audience totals, takes weekly rehearsal attendance, etc. Song registrations and copyrights Communications Coordinates Newsletter Maintains Website Press Releases & Media Outreach Promotes content & events Works with outside consultants as needed for graphic design & editing Keeps track of requests to join the choir and follows existing onboarding procedure to welcome new members. Assist with Finances Prepares all monthly payables and receivables in order to reconcile monthly income and expenses for detail to QBO. Assists with classification of expenses and setting up documents for electronic signatures and approvals Keeps track of incoming and outgoing invoices and payments. CRM Management Updates contact information from donors, members and new partners in CRM System Ensures that all donor records are accurate and that donors receive accurate record of donation (possibly working with accountant and QBO records) Organizes and maintains Google Drive Answers office phone, redirects calls and takes messages. Troubleshoots and researches possible solutions Other tasks as assigned. Preferred Traits Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the qualifications as described in a job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. If you are interested in applying, we encourage you to think broadly about your background and qualifications for the role. The passionate caring person who would best thrive in this position would have many of these characteristics: Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant Personal experience as a refugee or immigrant, experience working with refugees or immigrants, or ability to speak another language. Proven ability to handle confidential information with discretion and demonstrate the highest level of customer/client service and response Attention to detail and problem solving skills Excellent time management skills and the ability to prioritize work Maintains a positive attitude Excellent written and verbal communication skills Strong organizational skills with the ability to multitask Works with integrity and loyalty Knowledge of office management systems and procedures Ability to learn organizational policies and procedures Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) as well as Google Doc, Sheets and Slides Working knowledge of office equipment, like printers and fax machines Experience with communicating with media or public relations Experience with promoting content online Deep commitment to diversity, equity, access and inclusion Strong advocate for refugees and immigrants Forward looking thinker, who actively seeks opportunities, identifies problems, proposes and develops potential solutions to present to Executive Director Strong interpersonal skills and the ability to build relationships Passionate about the vision of the Tacoma Refugee Choir and wants to propel it forward with enthusiasm Salary and Working Conditions Salary DOE: $41,000-$47,000 Benefits include Medical/dental/vision, 401K, paid time off, sick leave, flexible hours, 90% remote work To Apply Please send resume and cover letter to hr@refugeechoir.org; materials may be addressed to Erin Guinup, Executive Director with “Application for Administrative Assistant” in the subject line. TRC is an Equal Opportunity Employer. We encourage candidates of all backgrounds to apply for this position. _____________________ Mariia Pozhar Assistant Director C: (650) 319-5477 O: (510) 905-7464 Mariia@refugeechoir.org www.refugeechoir.org