Competitive Bidding Sealed Bids
All,
We have an upcoming bid that was delayed by the Federal Government for a week to add an addendum, and now we have some out of state contractors wanting to send in their bids via email. I seem to see some places allowing email of bids, but from what I can find sealed bids can't be sent via email. Can anyone clarify? The way we've always done it is delivered sealed bids.
Thanks,
John R. Andrew, J.D., M.P.A.
Interim City Attorney
City of Ponca City
PO Box 1450
Ponca City, OK 74602-1450
T: (580) 767-0451
F: (580) 767-0344
andrejr@poncacityok.gov
In my opinion email bids would compromise the required sealed bid process. I would not allow it.
CONFIDENTIALITY NOTE: This transmission is protected by the Electronic Communications Privacy Act, 18 U.S.C. Sections 2510-2521 and intended to be delivered only to the named addressee(s) This e-mail message is intended only for the personal use of the recipient(s) named above. This message is or may be an attorney-client communication and as such privileged and confidential. If you are not an intended recipient, you may not review, copy or distribute this message. If you have received this communication in error, please notify us immediately by e-mail and delete the original message.
s/ David A. Davis
LAW OFFICE OF DAVID A. DAVIS
4312 N. Classen Blvd.
OKLAHOMA CITY, OK 73118
405 840-6353
405 557-0777 (FAX)
ddavislaw@live.commailto:ddavislaw@live.com
From: Oama oama-bounces@lists.imla.org on behalf of John R. Andrew andrejr@poncacityok.gov
Sent: Thursday, April 30, 2020 3:02 PM
To: oama@lists.imla.org oama@lists.imla.org
Subject: [Oama] Competitive Bidding Sealed Bids
All,
We have an upcoming bid that was delayed by the Federal Government for a week to add an addendum, and now we have some out of state contractors wanting to send in their bids via email. I seem to see some places allowing email of bids, but from what I can find sealed bids can’t be sent via email. Can anyone clarify? The way we’ve always done it is delivered sealed bids.
Thanks,
John R. Andrew, J.D., M.P.A.
Interim City Attorney
City of Ponca City
PO Box 1450
Ponca City, OK 74602-1450
T: (580) 767-0451
F: (580) 767-0344
I concur with David Davis. The integrity of the process would be compromised, and would be subject to challenge.
Jonathan E. Miller
City Attorney
City of Mustang
P.O. Box 546
Piedmont, Oklahoma 73078
Telephone: (405) 938-9108
This message is sent by a lawyer and may contain information that is privileged or confidential. If you received this transmission in error, please notify the sender by reply e-mail and delete this message and any attachments. This e-mail is intended for the addressee(s) only, and may not be distributed to any other person without written consent of the sender.
From: Oama oama-bounces@lists.imla.org On Behalf Of david davis
Sent: Thursday, April 30, 2020 3:24 PM
To: John R. Andrew andrejr@poncacityok.gov; oama@lists.imla.org
Subject: Re: [Oama] Competitive Bidding Sealed Bids
In my opinion email bids would compromise the required sealed bid process. I would not allow it.
CONFIDENTIALITY NOTE: This transmission is protected by the Electronic Communications Privacy Act, 18 U.S.C. Sections 2510-2521 and intended to be delivered only to the named addressee(s) This e-mail message is intended only for the personal use of the recipient(s) named above. This message is or may be an attorney-client communication and as such privileged and confidential. If you are not an intended recipient, you may not review, copy or distribute this message. If you have received this communication in error, please notify us immediately by e-mail and delete the original message.
s/ David A. Davis
LAW OFFICE OF DAVID A. DAVIS
4312 N. Classen Blvd.
OKLAHOMA CITY, OK 73118
405 840-6353
405 557-0777 (FAX)
ddavislaw@live.commailto:ddavislaw@live.com
From: Oama <oama-bounces@lists.imla.orgmailto:oama-bounces@lists.imla.org> on behalf of John R. Andrew <andrejr@poncacityok.govmailto:andrejr@poncacityok.gov>
Sent: Thursday, April 30, 2020 3:02 PM
To: oama@lists.imla.orgmailto:oama@lists.imla.org <oama@lists.imla.orgmailto:oama@lists.imla.org>
Subject: [Oama] Competitive Bidding Sealed Bids
All,
We have an upcoming bid that was delayed by the Federal Government for a week to add an addendum, and now we have some out of state contractors wanting to send in their bids via email. I seem to see some places allowing email of bids, but from what I can find sealed bids can't be sent via email. Can anyone clarify? The way we've always done it is delivered sealed bids.
Thanks,
John R. Andrew, J.D., M.P.A.
Interim City Attorney
City of Ponca City
PO Box 1450
Ponca City, OK 74602-1450
T: (580) 767-0451
F: (580) 767-0344
I am unaware of anything that will allow email bids rather than sealed bids, even in an emergency such as the Covid-19.
However, most bidders have a banking relationship and this is likely with a bank that has multiple branches, even interstate partners. Can you suggest that the distant bidder email his bank (local partner) and have the local bank deliver a sealed bid same day or over night?
Mike Vanderburg
Sent from Mail for Windows 10
From: Jon Miller
Sent: Thursday, April 30, 2020 3:48 PM
To: david davis; John R. Andrew; oama@lists.imla.org
Subject: Re: [Oama] Competitive Bidding Sealed Bids
I concur with David Davis. The integrity of the process would be compromised, and would be subject to challenge.
Jonathan E. Miller
City Attorney
City of Mustang
P.O. Box 546
Piedmont, Oklahoma 73078
Telephone: (405) 938-9108
This message is sent by a lawyer and may contain information that is privileged or confidential. If you received this transmission in error, please notify the sender by reply e-mail and delete this message and any attachments. This e-mail is intended for the addressee(s) only, and may not be distributed to any other person without written consent of the sender.
From: Oama oama-bounces@lists.imla.org On Behalf Of david davis
Sent: Thursday, April 30, 2020 3:24 PM
To: John R. Andrew andrejr@poncacityok.gov; oama@lists.imla.org
Subject: Re: [Oama] Competitive Bidding Sealed Bids
In my opinion email bids would compromise the required sealed bid process. I would not allow it.
CONFIDENTIALITY NOTE: This transmission is protected by the Electronic Communications Privacy Act, 18 U.S.C. Sections 2510-2521 and intended to be delivered only to the named addressee(s) This e-mail message is intended only for the personal use of the recipient(s) named above. This message is or may be an attorney-client communication and as such privileged and confidential. If you are not an intended recipient, you may not review, copy or distribute this message. If you have received this communication in error, please notify us immediately by e-mail and delete the original message.
s/ David A. Davis
LAW OFFICE OF DAVID A. DAVIS
4312 N. Classen Blvd.
OKLAHOMA CITY, OK 73118
405 840-6353
405 557-0777 (FAX)
ddavislaw@live.com
From: Oama oama-bounces@lists.imla.org on behalf of John R. Andrew andrejr@poncacityok.gov
Sent: Thursday, April 30, 2020 3:02 PM
To: oama@lists.imla.org oama@lists.imla.org
Subject: [Oama] Competitive Bidding Sealed Bids
All,
We have an upcoming bid that was delayed by the Federal Government for a week to add an addendum, and now we have some out of state contractors wanting to send in their bids via email. I seem to see some places allowing email of bids, but from what I can find sealed bids can’t be sent via email. Can anyone clarify? The way we’ve always done it is delivered sealed bids.
Thanks,
John R. Andrew, J.D., M.P.A.
Interim City Attorney
City of Ponca City
PO Box 1450
Ponca City, OK 74602-1450
T: (580) 767-0451
F: (580) 767-0344
andrejr@poncacityok.gov
