Empathy List Archives

oama@lists.imla.org

Oklahoma Association of Municipal Attorneys

Rules for Council Conduct and Public Participation During Meetings

Kathryn Walker

Fri, Apr 7, 2023 5:35 PM

Kathryn L. Walker
City Attorney
City of Norman
P.O. Box 370
Norman, OK 73070
(405) 217-7700

This email and any files transmitted with it are intended solely for the use of the individual or entity to which they are addressed. If you have received this email in error please notify the sender.

If you've got established rules for Council conduct and citizen participation during your Council meetings, can you please send them my way? We are looking to update ours and would like to see what everyone else is doing. Thanks! Kathryn L. Walker City Attorney City of Norman P.O. Box 370 Norman, OK 73070 (405) 217-7700 This email and any files transmitted with it are intended solely for the use of the individual or entity to which they are addressed. If you have received this email in error please notify the sender.

david davis

Fri, Apr 7, 2023 5:50 PM

An Example:

30.24 ADDRESSING THE COUNCIL.
(A) Any person may address the Council with written communication without securing prior permission, or any person desiring to make oral communication to the Council shall follow the procedure set forth below. Communications will be presented under the following headings of business:
(1) Written communications. Interested parties or their authorized representatives may address the Council by written communications as follows:
(a) Provide 11 copies to the City Clerk prior to the start of the Council meeting and Clerk will distribute to the members at the Council table;
(b) Provide a single copy to the Clerk or to the Mayor prior to start of meeting; or
(c) Mail written communication to “Mayor and City Council, Bethany City Hall, P.O. Box 219, Bethany, OK 73008,” and copies will be provided to Mayor and each Council member.
(2) Oral communication. Interested persons or their authorized legal representatives may address the Council by oral communications upon being authorized by the Mayor. Preference shall be given those persons who have notified the City Clerk in advance of their desire to speak in order that same may appear on the agenda of the City Council. Absent an emergency situation, no action will be taken by the City Council on a matter deemed not listed on the agenda. Interested persons shall make request of the City Council, Mayor or City Manager to have an agenda item placed on the City Council agenda. Nothing in this section shall accord any right to any person other than appropriate city officials to place items on an agenda of the City Council.

(B) (1) Upon recognition by the Mayor, a person addressing the Council shall give his or her name, address and city of residence in an audible tone of voice for the records and, unless further time is granted by the Council, shall limit his or her address to five minutes. All remarks shall be addressed to the Council as a body and not to any member thereof.
(2) No person, other than the Council and the person having the floor shall be permitted to enter into any discussion, either directly or through a member of the Council, without the permission of the Mayor. No questions shall be asked of a Council member or staff, except through the Mayor.

CONFIDENTIALITY NOTE: This transmission is protected by the Electronic Communications Privacy Act, 18 U.S.C. Sections 2510-2521 and intended to be delivered only to the named addressee(s) This e-mail message is intended only for the personal use of the recipient(s) named above. This message is or may be an attorney-client communication and as such privileged and confidential. If you are not an intended recipient, you may not review, copy or distribute this message. If you have received this communication in error, please notify us immediately by e-mail and delete the original message.

s/ David A. Davis
LAW OFFICE OF DAVID A. DAVIS
4312 N. Classen Blvd.
OKLAHOMA CITY, OK 73118
405 840-6353
405 557-0777 (FAX)
ddavislaw@live.com mailto:ddavislaw@live.com

From: Kathryn Walker via Oama oama@lists.imla.org
Sent: Friday, April 7, 2023 12:35 PM
To: OAMA luistserv (OAMA@lists.imla.org) oama@lists.imla.org
Subject: [Oama] Rules for Council Conduct and Public Participation During Meetings

If you’ve got established rules for Council conduct and citizen participation during your Council meetings, can you please send them my way? We are looking to update ours and would like to see what everyone else is doing. Thanks!

Kathryn L. Walker

City Attorney

City of Norman

P.O. Box 370

Norman, OK 73070

(405) 217-7700

An Example: 30.24 ADDRESSING THE COUNCIL. (A) Any person may address the Council with written communication without securing prior permission, or any person desiring to make oral communication to the Council shall follow the procedure set forth below. Communications will be presented under the following headings of business: (1) Written communications. Interested parties or their authorized representatives may address the Council by written communications as follows: (a) Provide 11 copies to the City Clerk prior to the start of the Council meeting and Clerk will distribute to the members at the Council table; (b) Provide a single copy to the Clerk or to the Mayor prior to start of meeting; or (c) Mail written communication to “Mayor and City Council, Bethany City Hall, P.O. Box 219, Bethany, OK 73008,” and copies will be provided to Mayor and each Council member. (2) Oral communication. Interested persons or their authorized legal representatives may address the Council by oral communications upon being authorized by the Mayor. Preference shall be given those persons who have notified the City Clerk in advance of their desire to speak in order that same may appear on the agenda of the City Council. Absent an emergency situation, no action will be taken by the City Council on a matter deemed not listed on the agenda. Interested persons shall make request of the City Council, Mayor or City Manager to have an agenda item placed on the City Council agenda. Nothing in this section shall accord any right to any person other than appropriate city officials to place items on an agenda of the City Council. (B) (1) Upon recognition by the Mayor, a person addressing the Council shall give his or her name, address and city of residence in an audible tone of voice for the records and, unless further time is granted by the Council, shall limit his or her address to five minutes. All remarks shall be addressed to the Council as a body and not to any member thereof. (2) No person, other than the Council and the person having the floor shall be permitted to enter into any discussion, either directly or through a member of the Council, without the permission of the Mayor. No questions shall be asked of a Council member or staff, except through the Mayor. CONFIDENTIALITY NOTE: This transmission is protected by the Electronic Communications Privacy Act, 18 U.S.C. Sections 2510-2521 and intended to be delivered only to the named addressee(s) This e-mail message is intended only for the personal use of the recipient(s) named above. This message is or may be an attorney-client communication and as such privileged and confidential. If you are not an intended recipient, you may not review, copy or distribute this message. If you have received this communication in error, please notify us immediately by e-mail and delete the original message. s/ David A. Davis LAW OFFICE OF DAVID A. DAVIS 4312 N. Classen Blvd. OKLAHOMA CITY, OK 73118 405 840-6353 405 557-0777 (FAX) ddavislaw@live.com<mailto:ddavislaw@live.com> ________________________________ From: Kathryn Walker via Oama <oama@lists.imla.org> Sent: Friday, April 7, 2023 12:35 PM To: OAMA luistserv (OAMA@lists.imla.org) <oama@lists.imla.org> Subject: [Oama] Rules for Council Conduct and Public Participation During Meetings If you’ve got established rules for Council conduct and citizen participation during your Council meetings, can you please send them my way? We are looking to update ours and would like to see what everyone else is doing. Thanks! Kathryn L. Walker City Attorney City of Norman P.O. Box 370 Norman, OK 73070 (405) 217-7700 This email and any files transmitted with it are intended solely for the use of the individual or entity to which they are addressed. If you have received this email in error please notify the sender.