Rules for placing items on the agenda
Does anyone have rules for governing body members placing items on the agenda they would be willing to share? For example, some municipalities require approval from two or more governing body members for an item to be placed on the agenda while in other municipalities, any governing body member can put an item on the agenda. A couple of municipalities have reached out to OML and It would help to provide them with some good examples.
Thanks,
Christian Rinehart
ASSOCIATE GENERAL COUNSEL
OKLAHOMA MUNICIPAL LEAGUE
201 Northeast 23rd Street
Oklahoma City, OK 73105
(405) 528-7515
[cid:9caf281f-0df2-45e0-8a8a-5b4bb14d704e]
The Municipal Inquiry Service provides information based on Oklahoma Statutes and sample policies from other member cities and towns to members of the Oklahoma Municipal League. There may be other facts and details that were unknown to OML or not relayed that may alter the information provided. OML does not provide legal advice or act as a legal advisor. The advice of your municipal attorney, as your legal advisor, should be followed before implementing any policy or making any decisions regarding your legal matters. The OML American Recovery Plan Act service provides information based on the guidance provided by the U.S. Department of the Treasury and the state of Oklahoma. Each Oklahoma municipality is responsible for submitting and verifying the correct budget information, using ARPA funds correctly, and submitting a project and expenditure report by April 30th, 2023. The advice of a municipal attorney, as a legal advisor, should be followed before making any decisions regarding accepting, spending, or reporting on ARPA funds.
City of Norman Code Provision:
2-101 Council Agendahttps://norman.municipalcodeonline.com/book?type=ordinances#name=2-101_Council_Agenda
- The City Manager shall prepare an agenda specifying the order of business for each regular meeting of the City Council.
- Once prepared, a copy of such agenda and support material shall be furnished, without cost, as far in advance of the applicable scheduled meeting as practicable to:
* Each member of the City Council;
* Any City employee as the City Manager deems appropriate;
* The Pioneer Multi-County Library;
* Any public media requesting a copy. - Furthermore, a copy of the specific item agenda and the support material therefor shall be furnished without cost to that person, applicant, his agent or attorney who has:
* That item appearing on that particular agenda;
* Paid to the City his applicable fee for such; and
* Specifically requested in writing that he be supplied with that item and the support material therefor. - Except for matters specifically exempted by the City Manager, all other requests, reports, communications, ordinances, resolutions, contract documents, or other matters proposed for the City Council's consideration shall be submitted to the City Manager no later than 5:00 p.m. at least ten days preceding the City Council meeting in which it is to be considered, though this time limit may be administratively lengthened by the City Manager.
- The City Manager shall be required to place policy and budget items on the agenda of the City Council meetings when three Councilmembers request it.
(Code 1976, § 2-101; Ord. No. O-7475-35; Ord. No. O-1112-6, § 1)
Jeff H Bryant
Director of Legal Services
Associate General Counsel
jbryant@omag.orgmailto:jbryant@omag.org
[OMAG Small Logo Smooth]
3650 S. Boulevard
Edmond, Oklahoma 73013
Phone: 405-657-1419
Fax: 405-657-1401
Cell: 405-830-8672
www.omag.orghttp://www.omag.org/
From: Christian Rinehart via Oama oama@lists.imla.org
Sent: Wednesday, March 27, 2024 1:37 PM
To: oama@lists.imla.org
Subject: [Oama] Rules for placing items on the agenda
Does anyone have rules for governing body members placing items on the agenda they would be willing to share? For example, some municipalities require approval from two or more governing body members for an item to be placed on the agenda while in other municipalities, any governing body member can put an item on the agenda. A couple of municipalities have reached out to OML and It would help to provide them with some good examples.
Thanks,
Christian Rinehart
ASSOCIATE GENERAL COUNSEL
OKLAHOMA MUNICIPAL LEAGUE
201 Northeast 23rd Street
Oklahoma City, OK 73105
(405) 528-7515
[cid:image002.png@01DA8053.22509C00]
The Municipal Inquiry Service provides information based on Oklahoma Statutes and sample policies from other member cities and towns to members of the Oklahoma Municipal League. There may be other facts and details that were unknown to OML or not relayed that may alter the information provided. OML does not provide legal advice or act as a legal advisor. The advice of your municipal attorney, as your legal advisor, should be followed before implementing any policy or making any decisions regarding your legal matters. The OML American Recovery Plan Act service provides information based on the guidance provided by the U.S. Department of the Treasury and the state of Oklahoma. Each Oklahoma municipality is responsible for submitting and verifying the correct budget information, using ARPA funds correctly, and submitting a project and expenditure report by April 30th, 2023. The advice of a municipal attorney, as a legal advisor, should be followed before making any decisions regarding accepting, spending, or reporting on ARPA funds.
We had a very bad habit of putting anyone on the agenda that walked into the Town Complex and asked. I advocated strongly for implementing this policy, and surprise, surprise-our agendas suddenly were much shorter.
Wil M. Crawford
Indian & Environmental Law Group, PLLC
117 S. Ash Street
Ada, OK 74820
Wil@iaelaw.commailto:Wil@iaelaw.com
(580) 453-7051
(918) 948-6190 (fax)
[cid:image001.png@01DA8053.80EF2C90]
NOTICE: This E-mail (including attachments) is covered by the Electronic Communications Privacy Act, 18 U.S.C. Sections 2510-2521, is confidential and may be legally privileged. If you are not the intended recipient, you are hereby notified that any retention, dissemination, distribution, or copying of this communication is strictly prohibited. Please reply to the sender that you have received the message in error, then delete it.
From: Christian Rinehart via Oama oama@lists.imla.org
Sent: Wednesday, March 27, 2024 1:37 PM
To: oama@lists.imla.org
Subject: [Oama] Rules for placing items on the agenda
[EXTERNAL EMAIL]
Does anyone have rules for governing body members placing items on the agenda they would be willing to share? For example, some municipalities require approval from two or more governing body members for an item to be placed on the agenda while in other municipalities, any governing body member can put an item on the agenda. A couple of municipalities have reached out to OML and It would help to provide them with some good examples.
Thanks,
Christian Rinehart
ASSOCIATE GENERAL COUNSEL
OKLAHOMA MUNICIPAL LEAGUE
201 Northeast 23rd Street
Oklahoma City, OK 73105
(405) 528-7515
[cid:image002.png@01DA8053.80EF2C90]
The Municipal Inquiry Service provides information based on Oklahoma Statutes and sample policies from other member cities and towns to members of the Oklahoma Municipal League. There may be other facts and details that were unknown to OML or not relayed that may alter the information provided. OML does not provide legal advice or act as a legal advisor. The advice of your municipal attorney, as your legal advisor, should be followed before implementing any policy or making any decisions regarding your legal matters. The OML American Recovery Plan Act service provides information based on the guidance provided by the U.S. Department of the Treasury and the state of Oklahoma. Each Oklahoma municipality is responsible for submitting and verifying the correct budget information, using ARPA funds correctly, and submitting a project and expenditure report by April 30th, 2023. The advice of a municipal attorney, as a legal advisor, should be followed before making any decisions regarding accepting, spending, or reporting on ARPA funds.
Here's what we adopted in Warr Acres (Charter Strong Mayor) over a decade
ago:
2.05.010: ITEM SUBMITTAL:
Matters to appear on the city council agenda shall be submitted by staff to
the city clerk in writing with supporting documentation prior to five
o'clock (5:00) P.M. on the Monday of the week prior to any regularly
scheduled council meeting. Any council member will have the right to put
any item on the agenda; provided, however, that they must submit their
proposed item to the city clerk in writing with any supporting
documentation at least one week prior to the five o'clock (5:00) P.M.
deadline outlined herein. Upon receipt of a requested topic from the
council member, the city clerk will forward the item to the appropriate
staff for review so that the staff can submit any further supporting
documentation that may be necessary. The city attorney shall review the
proposed agenda item and may amend the proposed language of the agenda item
so as to ensure its compliance with state law, the city charter or this
code. (Ord. 1122, 2012)
On Wed, Mar 27, 2024 at 2:43 PM Wil Crawford via Oama oama@lists.imla.org
wrote:
We had a very bad habit of putting anyone on the agenda that walked into
the Town Complex and asked. I advocated strongly for implementing this
policy, and surprise, surprise—our agendas suddenly were much shorter.
Wil M. Crawford
Indian & Environmental Law Group, PLLC
117 S. Ash Street
Ada, OK 74820
(580) 453-7051
(918) 948-6190 (fax)
NOTICE: This E-mail (including attachments) is covered by the Electronic
Communications Privacy Act, 18 U.S.C. Sections 2510-2521, is confidential
and may be legally privileged. If you are not the intended recipient, you
are hereby notified that any retention, dissemination, distribution, or
copying of this communication is strictly prohibited. Please reply to the
sender that you have received the message in error, then delete it.
From: Christian Rinehart via Oama oama@lists.imla.org
Sent: Wednesday, March 27, 2024 1:37 PM
To: oama@lists.imla.org
Subject: [Oama] Rules for placing items on the agenda
[EXTERNAL EMAIL]
Does anyone have rules for governing body members placing items on the
agenda they would be willing to share? For example, some municipalities
require approval from two or more governing body members for an item to be
placed on the agenda while in other municipalities, any governing body
member can put an item on the agenda. A couple of municipalities have
reached out to OML and It would help to provide them with some good
examples.
Thanks,
*Christian Rinehart *
ASSOCIATE GENERAL COUNSEL
OKLAHOMA MUNICIPAL LEAGUE
201 Northeast 23rd Street
Oklahoma City, OK 73105
(405) 528-7515
The Municipal Inquiry Service provides information based on Oklahoma
Statutes and sample policies from other member cities and towns to members
of the Oklahoma Municipal League. There may be other facts and details that
were unknown to OML or not relayed that may alter the information
provided. OML does not provide legal advice or act as a legal advisor.
The advice of your municipal attorney, as your legal advisor, should be
followed before implementing any policy or making any decisions regarding
your legal matters. The OML American Recovery Plan Act service provides
information based on the guidance provided by the U.S. Department of the
Treasury and the state of Oklahoma. Each Oklahoma municipality is
responsible for submitting and verifying the correct budget information,
using ARPA funds correctly, and submitting a project and expenditure report
by April 30th, 2023. The advice of a municipal attorney, as a legal
advisor, should be followed before making any decisions regarding
accepting, spending, or reporting on ARPA funds.
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Thank you for providing the examples! This is exactly what I was looking for.
Christian Rinehart
ASSOCIATE GENERAL COUNSEL
OKLAHOMA MUNICIPAL LEAGUE
201 Northeast 23rd Street
Oklahoma City, OK 73105
(405) 528-7515
[cid:87b17a3d-a7b6-43f1-82d5-01c384ff4e72]
The Municipal Inquiry Service provides information based on Oklahoma Statutes and sample policies from other member cities and towns to members of the Oklahoma Municipal League. There may be other facts and details that were unknown to OML or not relayed that may alter the information provided. OML does not provide legal advice or act as a legal advisor. The advice of your municipal attorney, as your legal advisor, should be followed before implementing any policy or making any decisions regarding your legal matters. The OML American Recovery Plan Act service provides information based on the guidance provided by the U.S. Department of the Treasury and the state of Oklahoma. Each Oklahoma municipality is responsible for submitting and verifying the correct budget information, using ARPA funds correctly, and submitting a project and expenditure report by April 30th, 2023. The advice of a municipal attorney, as a legal advisor, should be followed before making any decisions regarding accepting, spending, or reporting on ARPA funds.
From: Matt Love matt.love@gmail.com
Sent: Wednesday, March 27, 2024 4:28 PM
To: Wil Crawford wil@iaelaw.com
Cc: Christian Rinehart christian@oml.org; oama@lists.imla.org oama@lists.imla.org
Subject: Re: [Oama] Re: Rules for placing items on the agenda
Here's what we adopted in Warr Acres (Charter Strong Mayor) over a decade ago:
2.05.010: ITEM SUBMITTAL:
Matters to appear on the city council agenda shall be submitted by staff to the city clerk in writing with supporting documentation prior to five o'clock (5:00) P.M. on the Monday of the week prior to any regularly scheduled council meeting. Any council member will have the right to put any item on the agenda; provided, however, that they must submit their proposed item to the city clerk in writing with any supporting documentation at least one week prior to the five o'clock (5:00) P.M. deadline outlined herein. Upon receipt of a requested topic from the council member, the city clerk will forward the item to the appropriate staff for review so that the staff can submit any further supporting documentation that may be necessary. The city attorney shall review the proposed agenda item and may amend the proposed language of the agenda item so as to ensure its compliance with state law, the city charter or this code. (Ord. 1122, 2012)
On Wed, Mar 27, 2024 at 2:43 PM Wil Crawford via Oama <oama@lists.imla.orgmailto:oama@lists.imla.org> wrote:
We had a very bad habit of putting anyone on the agenda that walked into the Town Complex and asked. I advocated strongly for implementing this policy, and surprise, surprise—our agendas suddenly were much shorter.
Wil M. Crawford
Indian & Environmental Law Group, PLLC
117 S. Ash Street
Ada, OK 74820
Wil@iaelaw.commailto:Wil@iaelaw.com
(580) 453-7051
(918) 948-6190 (fax)
[cid:ii_18e81d03a0a4cff311]
NOTICE: This E-mail (including attachments) is covered by the Electronic Communications Privacy Act, 18 U.S.C. Sections 2510-2521, is confidential and may be legally privileged. If you are not the intended recipient, you are hereby notified that any retention, dissemination, distribution, or copying of this communication is strictly prohibited. Please reply to the sender that you have received the message in error, then delete it.
From: Christian Rinehart via Oama <oama@lists.imla.orgmailto:oama@lists.imla.org>
Sent: Wednesday, March 27, 2024 1:37 PM
To: oama@lists.imla.orgmailto:oama@lists.imla.org
Subject: [Oama] Rules for placing items on the agenda
[EXTERNAL EMAIL]
Does anyone have rules for governing body members placing items on the agenda they would be willing to share? For example, some municipalities require approval from two or more governing body members for an item to be placed on the agenda while in other municipalities, any governing body member can put an item on the agenda. A couple of municipalities have reached out to OML and It would help to provide them with some good examples.
Thanks,
Christian Rinehart
ASSOCIATE GENERAL COUNSEL
OKLAHOMA MUNICIPAL LEAGUE
201 Northeast 23rd Street
Oklahoma City, OK 73105
(405) 528-7515
[cid:ii_18e81d03a0a5b16b22]
The Municipal Inquiry Service provides information based on Oklahoma Statutes and sample policies from other member cities and towns to members of the Oklahoma Municipal League. There may be other facts and details that were unknown to OML or not relayed that may alter the information provided. OML does not provide legal advice or act as a legal advisor. The advice of your municipal attorney, as your legal advisor, should be followed before implementing any policy or making any decisions regarding your legal matters. The OML American Recovery Plan Act service provides information based on the guidance provided by the U.S. Department of the Treasury and the state of Oklahoma. Each Oklahoma municipality is responsible for submitting and verifying the correct budget information, using ARPA funds correctly, and submitting a project and expenditure report by April 30th, 2023. The advice of a municipal attorney, as a legal advisor, should be followed before making any decisions regarding accepting, spending, or reporting on ARPA funds.
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