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View all threadsApplecross Heritage Centre queries about images, speed, person authority, user records etc
Hello Talk list members.
Some of you will be aware that Applecross Heritage Centre in Scotland
recently installed CollectionSpace. I have recently returned from a very
enjoyable visit to Applecross to run a training course and to help them get
started with CollectionSpace.
Accessed via a spectacular single track mountain pass unsuitable for
inexperienced drivers, the Applecross peninsula is very remote and very
beautiful. Applecross has a strong Gaelic history and many of the residents
speak Gaelic as their first language. The Heritage Centre wants to work
with the local community to catalogue and digitise its objects and archives
and make 350 of them available online by spring 2013. The records will
emphasise the people and places associated with the objects.
The curator of the Heritage Centre (Gordon Cameron) chose CollectionSpace
and appointed the Gaelic speaking college on the Isle of Skye (Sabhal Mòr
Ostaig - known as SMO) as IT contractor. SMO is hosting the Applecross
server and has installed CollectionSpace v2.1.
My training session concentrated on the basics of documentation and
collections management. I produced a very basic getting started guide to
CollectionSpace and delegates had a chance to view some initial records and
catalogue one or two objects.
Following the training, Gordon and I hope that those of you with more
experience with CollectionSpace will be able to help us with a few queries.
I should say that I use Firefox 10.0.2 and that some of the trainees were
using Chrome.
- Images
We appreciate that linked images do not yet appear in the Catalogue records
and we know this is being worked on (for v2.6?) - but we see that
Thumbnail and Media Snapshot images are shown in the Media Handling records
on the demo at
http://demo.collectionspace.org/collectionspace/ui/core/html/index.html and
in the User Manual p.80. We have uploaded an image of Applecross Heritage
Centre into the demo site (MR2011.1.15) and can see the Thumbnail and Media
Snapshot. The same procedure used on Applecrosss v2.1 shows a link to the
image filename but does not show the Thumbnail and Media Snapshot. Under
the blue Media Snapshot heading in the right sidebar, it says This is
medium media image.
The Applecross team would like to start loading images into CollectionSpace
as soon as possible, so I wonder if someone could reassure us that the
images are being uploaded and linked OK, even though we cant see thumbnails
in the Media Handling record?
- Speed
Using Firefox 10.0.2 with both Applecrosss own server (v. 2.1) and on the
CollectionSpace demo (2.0), it regularly takes over 30 seconds to display a
catalogue record. I think similar speeds were happening with Chrome.
Applecrosss local broadband speed averages only around 470K, but that is
fairly typical of rural locations in the UK. The Heritage Centre and the
college would appreciate advice on how to speed things up. Is there, for
example, any audit scripts that could be turned off? We also note that the
system frequently asks to store information for offline use.
- Person authority
a) Very often, exact birth and death dates are not known just year of
birth or death. At present, if we enter a year only, the system changes it
to YYYY-04-01. How are other implementers dealing with this?
b) Applecross want to enter maiden and other names (eg nicknames).
(This is important for Gaelic names particularly.) I wondered if this
requirement is on the to do list?
c) Where two persons with the same name but different dates are added
to the person authority, how does (or will?) the user choose the correct one
from the drop down list during cataloguing?
d) During installation, person records (from other implementers?) were
included in the Applecross authority file. As these will not be needed (and
slow down the display of names during cataloguing), what is the best
(quickest) way to delete them?
- Users and passwords
a) On installation, an Administrator user record (with the email
address admin@core.collectionspace.org) was set up. We added another user
with role Administrator, signed on as that new user and tried to delete the
other record, but clicking on Delete above the User details gives error
message Service layer exception. If we need to keep the user named
Administrator, how do we change the password and email address?
b) Is it possible to force a user to change their password? (We
allocated temporary passwords to new users and want them to change them.)
- Documentation
a) Could someone point us towards the documentation for preventing the
entry of duplicate identification numbers?
b) Similarly, is there documentation on how to change the introductory
text on the sign-in page?
Many thanks in advance for your help.
Best wishes,
Fiona
Fiona Marshall
Freelance consultant
http://www.linkedin.com/in/fionamarshall
http://www.linkedin.com/in/fionamarshall
Hi Fiona,
It's exciting that the Applecross Heritage Centre has chosen and
installed CollectionSpace!
A few quick responses to your questions:
We appreciate that linked images do not yet appear in the Catalogue records
– and we know this is being worked on (for v2.6?)
This is implemented in v2.3, albeit in an limited way - one image
can be displayed on the Cataloging record. See "Code Contributions"
at http://wiki.collectionspace.org/display/collectionspace/Release+2.3
You and Gordon can experiment with this on the project's "Nightly"
server, http://nightly.collectionspace.org:8180/collectionspace/ui/core/html,
which is built each night with the latest (and hence unstable) code,
and is currently running an early release of v2.4:
- Create a new Cataloging record.
- Create a new Media record.
- Upload an image to the Media record.
- Via the Cataloging record's "Media" tab.
- Add (relate) the Media record to the Cataloging record.
Regarding the lack of a thumbnail display of the uploaded images,
perhaps one of my colleagues on the project or another implementer may
wish to comment further.
First thoughts:
- Check the Application layer's configuration file for your tenant
to make sure that the hostname or IP address of your server appears in
the <ims-url> tag. See the "Configure your tenant" section at
http://wiki.collectionspace.org/display/CSPACE21/Installing+2.1+on+Generic+Unix-like+or+Windows+Systems - Ensure that ImageMagick is properly installed on your system. Try
the "To check your install" steps at
http://wiki.collectionspace.org/display/CSPACE21/Installing+ImageMagick
Using Firefox 10.0.2 with both Applecross’s own server (v. 2.1) and on the
CollectionSpace demo (2.0), it regularly takes over 30 seconds to display a
catalogue record. I think similar speeds were happening with Chrome.
Applecross’s local broadband speed averages only around 470K, but that is
fairly typical of rural locations in the UK.
Ugh - that's painfully slow. You might experiment with similar
timings on the 'nightly build' (v2.4) server at:
http://nightly.collectionspace.org:8180/collectionspace/ui/core/html
There have been a variety of speed improvements, post-v2.1, in both
code and configuration. In addition, I believe this server is
configured to implement local caching of artifacts such as JavaScript,
CSS and HTML files, after they've been retrieved at least once. See
http://wiki.collectionspace.org/display/CSPACE21/Tuning+CollectionSpace+for+Performance
for more details. (There are updates to this documentation for the
current release at
http://wiki.collectionspace.org/display/UNRELEASED/Tuning+CollectionSpace+for+Performance)
I'm hoping that you may start to see times that are somewhat more
acceptable for day-to-day use, even over a relatively slow broadband
connection. And there are opportunities for further performance
improvements in CollectionSpace: work to date has been focused on
functionality, rather than on performance optimization.
Re your Person Authority questions:
a) Very often, exact birth and death dates are not known – just year of
birth or death. At present, if we enter a year only, the system changes it
to YYYY-04-01. How are other implementers dealing with this?
Many date fields in various record types are being converted over
time to so-called "structured dates," which permit entering only a
year (or year and month), if those values are all that is known, and
further allow for expressing uncertainty about dates (or starting and
ending dates in a date range).
To see one of these structured date field in action, tab/click into
the "Date" field in the "Content" section of the Cataloging record.
b) Applecross want to enter maiden and other names (eg nicknames).
(This is important for Gaelic names particularly.) I wondered if this
requirement is on the ‘to do’ list?
c) Where two persons with the same name but different dates are added
to the person authority, how does (or will?) the user choose the correct one
from the drop down list during cataloguing?
Both of these requirements are being addressed in extensive work on
vocabulary terms, just embarked upon, in v2.4. This work includes:
- Maintaining both a preferred term and associated non-preferred terms.
- Applying qualifiers / disambiguators (such as a birth date, or
birth and death dates) to displayed terms.
d) During installation, person records (from other implementers?) were
included in the Applecross authority file. As these will not be needed (and
slow down the display of names during cataloguing), what is the best
(quickest) way to delete them?
One method is via the ability to list or search for records, then
delete records by their IDs, in the Services Layer's REST-based API:
Examples using 'cURL':
We look forward to working with you and the Applecross Heritage Centre!
Aron Roberts
UC Berkeley
On Mon, Apr 30, 2012 at 11:49 AM, Fiona Marshall
fiona@fionamarshall.co.uk wrote:
Hello Talk list members.
Some of you will be aware that Applecross Heritage Centre in Scotland
recently installed CollectionSpace. I have recently returned from a very
enjoyable visit to Applecross to run a training course and to help them get
started with CollectionSpace.
Accessed via a spectacular single track mountain pass ‘unsuitable for
inexperienced drivers’, the Applecross peninsula is very remote – and very
beautiful. Applecross has a strong Gaelic history and many of the residents
speak Gaelic as their first language. The Heritage Centre wants to work
with the local community to catalogue and digitise its objects and archives
and make 350 of them available online by spring 2013. The records will
emphasise the people and places associated with the objects.
The curator of the Heritage Centre (Gordon Cameron) chose CollectionSpace
and appointed the Gaelic speaking college on the Isle of Skye (Sabhal Mòr
Ostaig - known as ‘SMO’) as IT contractor. SMO is hosting the Applecross
server and has installed CollectionSpace v2.1.
My training session concentrated on the basics of documentation and
collections management. I produced a very basic ‘getting started’ guide to
CollectionSpace and delegates had a chance to view some initial records and
catalogue one or two objects.
Following the training, Gordon and I hope that those of you with more
experience with CollectionSpace will be able to help us with a few queries.
I should say that I use Firefox 10.0.2 and that some of the trainees were
using Chrome.
Images
We appreciate that linked images do not yet appear in the Catalogue records
– and we know this is being worked on (for v2.6?) - but we see that
Thumbnail and Media Snapshot images are shown in the Media Handling records
on the demo at
http://demo.collectionspace.org/collectionspace/ui/core/html/index.html and
in the User Manual p.80. We have uploaded an image of Applecross Heritage
Centre into the demo site (MR2011.1.15) and can see the Thumbnail and Media
Snapshot. The same procedure used on Applecross’s v2.1 shows a link to the
image filename but does not show the Thumbnail and Media Snapshot. Under
the blue Media Snapshot heading in the right sidebar, it says ‘This is
medium media image’.
The Applecross team would like to start loading images into CollectionSpace
as soon as possible, so I wonder if someone could reassure us that the
images are being uploaded and linked OK, even though we can’t see thumbnails
in the Media Handling record?
Speed
Using Firefox 10.0.2 with both Applecross’s own server (v. 2.1) and on the
CollectionSpace demo (2.0), it regularly takes over 30 seconds to display a
catalogue record. I think similar speeds were happening with Chrome.
Applecross’s local broadband speed averages only around 470K, but that is
fairly typical of rural locations in the UK. The Heritage Centre and the
college would appreciate advice on how to speed things up. Is there, for
example, any audit scripts that could be turned off? We also note that the
system frequently asks to store information for offline use.
Person authority
a) Very often, exact birth and death dates are not known – just year of
birth or death. At present, if we enter a year only, the system changes it
to YYYY-04-01. How are other implementers dealing with this?
b) Applecross want to enter maiden and other names (eg nicknames).
(This is important for Gaelic names particularly.) I wondered if this
requirement is on the ‘to do’ list?
c) Where two persons with the same name but different dates are added
to the person authority, how does (or will?) the user choose the correct one
from the drop down list during cataloguing?
d) During installation, person records (from other implementers?) were
included in the Applecross authority file. As these will not be needed (and
slow down the display of names during cataloguing), what is the best
(quickest) way to delete them?
Users and passwords
a) On installation, an ‘Administrator’ user record (with the email
address admin@core.collectionspace.org) was set up. We added another user
with role Administrator, signed on as that new user and tried to delete the
other record, but clicking on Delete above the User details gives error
message ‘Service layer exception’. If we need to keep the user named
‘Administrator’, how do we change the password and email address?
b) Is it possible to force a user to change their password? (We
allocated temporary passwords to new users and want them to change them.)
Documentation
a) Could someone point us towards the documentation for preventing the
entry of duplicate identification numbers?
b) Similarly, is there documentation on how to change the introductory
text on the sign-in page?
Many thanks in advance for your help.
Best wishes,
Fiona
Fiona Marshall
Freelance consultant
http://www.linkedin.com/in/fionamarshall
Talk mailing list
Talk@lists.collectionspace.org
http://lists.collectionspace.org/mailman/listinfo/talk_lists.collectionspace.org
Hi Fiona,
Continuing ...
I'm hoping that someone else on the list might respond to your two
Users and Passwords questions, below.
As for your Documentation questions:
a) Could someone point us towards the documentation for preventing the
entry of duplicate identification numbers?
That feature is not yet implemented, as far as I'm aware. There is
at least one known issue for this work:
http://issues.collectionspace.org/browse/CSPACE-1585
Please feel free to add comment(s) to that issue, as well as to
further discuss your requirements for this, here on the Talk list.
b) Similarly, is there documentation on how to change the introductory
text on the sign-in page?
For v2.1:
http://wiki.collectionspace.org/display/CSPACE21/How+to+add+branding
Latest version of that documentation, if there may be any changes:
http://wiki.collectionspace.org/display/UNRELEASED/How+to+add+branding
Aron
On Mon, Apr 30, 2012 at 11:49 AM, Fiona Marshall
fiona@fionamarshall.co.uk wrote:
Hello Talk list members.
Some of you will be aware that Applecross Heritage Centre in Scotland
recently installed CollectionSpace. I have recently returned from a very
enjoyable visit to Applecross to run a training course and to help them get
started with CollectionSpace.
Accessed via a spectacular single track mountain pass ‘unsuitable for
inexperienced drivers’, the Applecross peninsula is very remote – and very
beautiful. Applecross has a strong Gaelic history and many of the residents
speak Gaelic as their first language. The Heritage Centre wants to work
with the local community to catalogue and digitise its objects and archives
and make 350 of them available online by spring 2013. The records will
emphasise the people and places associated with the objects.
The curator of the Heritage Centre (Gordon Cameron) chose CollectionSpace
and appointed the Gaelic speaking college on the Isle of Skye (Sabhal Mòr
Ostaig - known as ‘SMO’) as IT contractor. SMO is hosting the Applecross
server and has installed CollectionSpace v2.1.
My training session concentrated on the basics of documentation and
collections management. I produced a very basic ‘getting started’ guide to
CollectionSpace and delegates had a chance to view some initial records and
catalogue one or two objects.
Following the training, Gordon and I hope that those of you with more
experience with CollectionSpace will be able to help us with a few queries.
I should say that I use Firefox 10.0.2 and that some of the trainees were
using Chrome.
Images
We appreciate that linked images do not yet appear in the Catalogue records
– and we know this is being worked on (for v2.6?) - but we see that
Thumbnail and Media Snapshot images are shown in the Media Handling records
on the demo at
http://demo.collectionspace.org/collectionspace/ui/core/html/index.html and
in the User Manual p.80. We have uploaded an image of Applecross Heritage
Centre into the demo site (MR2011.1.15) and can see the Thumbnail and Media
Snapshot. The same procedure used on Applecross’s v2.1 shows a link to the
image filename but does not show the Thumbnail and Media Snapshot. Under
the blue Media Snapshot heading in the right sidebar, it says ‘This is
medium media image’.
The Applecross team would like to start loading images into CollectionSpace
as soon as possible, so I wonder if someone could reassure us that the
images are being uploaded and linked OK, even though we can’t see thumbnails
in the Media Handling record?
Speed
Using Firefox 10.0.2 with both Applecross’s own server (v. 2.1) and on the
CollectionSpace demo (2.0), it regularly takes over 30 seconds to display a
catalogue record. I think similar speeds were happening with Chrome.
Applecross’s local broadband speed averages only around 470K, but that is
fairly typical of rural locations in the UK. The Heritage Centre and the
college would appreciate advice on how to speed things up. Is there, for
example, any audit scripts that could be turned off? We also note that the
system frequently asks to store information for offline use.
Person authority
a) Very often, exact birth and death dates are not known – just year of
birth or death. At present, if we enter a year only, the system changes it
to YYYY-04-01. How are other implementers dealing with this?
b) Applecross want to enter maiden and other names (eg nicknames).
(This is important for Gaelic names particularly.) I wondered if this
requirement is on the ‘to do’ list?
c) Where two persons with the same name but different dates are added
to the person authority, how does (or will?) the user choose the correct one
from the drop down list during cataloguing?
d) During installation, person records (from other implementers?) were
included in the Applecross authority file. As these will not be needed (and
slow down the display of names during cataloguing), what is the best
(quickest) way to delete them?
Users and passwords
a) On installation, an ‘Administrator’ user record (with the email
address admin@core.collectionspace.org) was set up. We added another user
with role Administrator, signed on as that new user and tried to delete the
other record, but clicking on Delete above the User details gives error
message ‘Service layer exception’. If we need to keep the user named
‘Administrator’, how do we change the password and email address?
b) Is it possible to force a user to change their password? (We
allocated temporary passwords to new users and want them to change them.)
Documentation
a) Could someone point us towards the documentation for preventing the
entry of duplicate identification numbers?
b) Similarly, is there documentation on how to change the introductory
text on the sign-in page?
Many thanks in advance for your help.
Best wishes,
Fiona
Fiona Marshall
Freelance consultant
http://www.linkedin.com/in/fionamarshall
Talk mailing list
Talk@lists.collectionspace.org
http://lists.collectionspace.org/mailman/listinfo/talk_lists.collectionspace.org