Thomas, When you say "completely paperless" what do you mean? For example, how would a copy of the citation be provided to the defendant? The majority of our traffic citations are processed electronically (on the PD and court side) but the gizmo offices use to issue citations prints out a copy for the defendant. -----Original Message----- From: Tom Marcum <tmarcum@durant.org> Sent: Sunday, October 31, 2021 6:11 PM To: OAMA@lists.imla.org Subject: EXTERNAL EMAIL : [Oama] Municipal court records Good evening. Despite an admittedly abbreviated search, I haven’t found an answer to a question I was asked: Is a municipal court permitted to be completely paperless, i.e. electronic citations, police reports, payment records, etc.? No physical file anticipated. There is some statutory authority for District Court electronic filing, but I have not found anything that expressly permits or prohibits electronic files for a municipality. I assume any policy would require provisions to ensure sufficient storage, preservation, and production of electronic records. Any thoughts? Thanks in advance. Thomas Marcum Sent from my iPhone -- Oama mailing list -- oama@lists.imla.org To unsubscribe send an email to oama-leave@lists.imla.org

Presumably the defendant receives a copy of the citation at the stop, but the clerk’s office would maintain no hard copies of anything - citation, report, entries of appearance, motions, appeal notices, etc. All would be scanned and stored electronically. All would be available for printing upon request. Thomas Marcum Sent from my iPhone > On Nov 1, 2021, at 2:29 PM, Rick Knighton <Rick.Knighton@normanok.gov> wrote: > > Thomas, > > When you say "completely paperless" what do you mean? For example, how would a copy of the citation be provided to the defendant? The majority of our traffic citations are processed electronically (on the PD and court side) but the gizmo offices use to issue citations prints out a copy for the defendant. > > -----Original Message----- > From: Tom Marcum <tmarcum@durant.org> > Sent: Sunday, October 31, 2021 6:11 PM > To: OAMA@lists.imla.org > Subject: EXTERNAL EMAIL : [Oama] Municipal court records > > Good evening. Despite an admittedly abbreviated search, I haven’t found an answer to a question I was asked: Is a municipal court permitted to be completely paperless, i.e. electronic citations, police reports, payment records, etc.? No physical file anticipated. There is some statutory authority for District Court electronic filing, but I have not found anything that expressly permits or prohibits electronic files for a municipality. I assume any policy would require provisions to ensure sufficient storage, preservation, and production of electronic records. Any thoughts? Thanks in advance. > > Thomas Marcum > Sent from my iPhone > -- > Oama mailing list -- oama@lists.imla.org To unsubscribe send an email to oama-leave@lists.imla.org