1. Attached to this email (in a Word doc) is a list of all the positions
   and the duties for our annual elections and appointments (to be held at our
   Annual General Meeting). Elected positions, appointed positions, and
   committee member positions will all need to be filled.
2. Look through them and submit your nominations to me by email (you are
   allowed to nominate yourself). If you are currently in a position, and
   would like to put yourself forward to continue in that position, I still
   need you to tell me. I will close email nominations on Monday (8/18) at
   11:59pm. In person nominations will close at the end of practice on
   Thursday (8/21)
3. Nominees we be notified (if they didn't self-nominate), and be allowed
   to stand for election or step out (you technically have until the AGM, but
   the sooner you make your decision, the better).
4. A list of all of the email nominees will then be published on  Tuesday
   morning (8/12).
5. Nominees may opt to prepare a position statement (800 words would
   probably be the maximum) explaining why they would be the right candidate
   for the job. Candidates should have these statement turned in by Tuesday
   night.
6. Those statements should be put together in one email and sent out to the
   club on Wednesday night (8/20).
7. This does allow for absentee voting, but only for extenuating
   circumstances. You must email me with your reason you can't make it to the
   AGM. If your excuse is allowed, then I will take your vote. Absentee votes
   would need to be in by 1pm on Friday, to allow for tabulation.
8. Print-outs of the position statement email will be provided at the AGM.
9. We can either give each candidate a minute or two (timed) to talk at the
   AGM, or read their prepared statement aloud, before voting.
10. Absentee votes would be added to in-person votes when voting takes
    place, so winners may be immediately announced.

--
Aaron "Punisher" Bennett
Match Secretary, Promotions and Marketing
acbenett@umich.edu
720-256-0447
Denver Harlequins Rugby
http://www.harlequins.org/

Gents,
Let me summarize here:
We are now voting on captain and selectors at the AGM... 
Need your nominations either via email or at trainings, nominations will close at the end of practice on Thursday (8/21.) 
You will have to be present to cast your vote at the AGM. We will be doing secret ballot from now on. 
If you cannot make it you must let one of the exec members know why you will not be there. Then and only then can you request an absentee ballot.
The position descriptions are attached. I have also added the positions below to simplify nominations. 

Coach Pete is very keen on guys participating in all aspects of the club and will reflect come gameday selections. 
We will be keeping this meeting on a tight schedule and we will move fast through the elections to leave time for discussions at the end.
A keg will be provided.

Elected Positions:

President: 
Vice President: 
Treasurer:
Match Secretary:
Fwd Selector:
Back Selector: 
Captain: 
Vice-Captain: 
  
Appointed Positions:
 
Equipment Manager: 
Field Set-Up Manager: 
Social Chairmen: 
Publicity Chair: 
Web-Site Manager:  
New Player Inquiry Responder: 
Committees open to all club members:
Tour Committee: 
Social Committee: 
Old Boys Committee:
Publicity Committee: 
Recruitment Committee: 
Sponsorship & Fundraising Committee: 
Wheelchair Committee: 
Purser:
Merchandising Manager:

Thanks,
Tom Vyles-

From: Aaron Bennett via Rhino rhino@lists.denverharlequins.com
To: "Rhino@lists.denverharlequins.com" rhino@lists.denverharlequins.com; Denver Quins OB's oldboys@lists.denverharlequins.com
Sent: Friday, August 15, 2014 1:07 PM
Subject: [Rhino] Elections

1. Attached to this email (in a Word doc) is a list of all the positions and the duties for our annual elections and appointments (to be held at our Annual General Meeting). Elected positions, appointed positions, and committee member positions will all need to be filled.

2. Look through them and submit your nominations to me by email (you are allowed to nominate yourself). If you are currently in a position, and would like to put yourself forward to continue in that position, I still need you to tell me. I will close email nominations on Monday (8/18) at 11:59pm. In person nominations will close at the end of practice on Thursday (8/21)

3. Nominees we be notified (if they didn't self-nominate), and be allowed to stand for election or step out (you technically have until the AGM, but the sooner you make your decision, the better).

4. A list of all of the email nominees will then be published on  Tuesday morning (8/12).

5. Nominees may opt to prepare a position statement (800 words would probably be the maximum) explaining why they would be the right candidate for the job. Candidates should have these statement turned in by Tuesday night.

6. Those statements should be put together in one email and sent out to the club on Wednesday night (8/20).

7. This does allow for absentee voting, but only for extenuating circumstances. You must email me with your reason you can't make it to the AGM. If your excuse is allowed, then I will take your vote. Absentee votes would need to be in by 1pm on Friday, to allow for tabulation.

8. Print-outs of the position statement email will be provided at the AGM.

9. We can either give each candidate a minute or two (timed) to talk at the AGM, or read their prepared statement aloud, before voting.

10. Absentee votes would be added to in-person votes when voting takes place, so winners may be immediately announced.

--
Aaron "Punisher" Bennett
Match Secretary, Promotions and Marketing
acbenett@umich.edu
720-256-0447
Denver Harlequins Rugby
http://www.harlequins.org/

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