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Limestone Ranch HOA discussion

Board meeting notes

Bruce/Beth Anderson

Thu, Apr 29, 2021 4:42 PM

The LR HOA held the monthly boardmeeting last night. Since the board does not communicate any of the meetingdetails until the minutes are posted in about two months, here are my notes onthe meeting highlights for your benefit. (Some of the names come from Zoomscreen IDs; sorry if they are not clear)
Homeowners discussion:
·       Twelve resident members were present on the Zoomcall in addition to the board members.·       Bruce Anderson again asked that the annualmeeting minutes be posted on the website and pointed out that the Februaryminutes stated that the 2021 Budget Summary and 2020 Annual Meeting Draft minutescan be added to the website. The Board responded that they do not make thebudget available for member viewing and do not post draft minutes. They acknowledgedthat the annual meeting minutes still need to be posted and the approved Februaryminutes are incorrect and will be revised.·       Lisa Luna asked that some form of draft minutesbe issued since it takes so long for the official minutes to come out. Therewas no board response.·       Brian Trenz asked whether the meetings could beheld at some other time than 7 pm so residents with children could participate.The board noted the concern and asked Brian to come up with some recommendations.·       A.C. asked for clarification on the number ofmembers on the board. The board said that was on the agenda to be discussed.·       Paul thanked the board for their work especiallyon the spring celebration.
Board Meeting: The meeting wascalled to order at 7:16 pm
·       The spring celebration was inspiring with over160 people attending·       Julia mentioned that she has not update the listof contractor and workers used by residents for a while and asked whether itwould be worth her starting it up again. The board supported her proceeding.·       Minutes of the March meeting were approved witha motion, second and vote. The Andersons asked why the board did not read theminutes as required by the bylaws. Tom stated that the board members had readthe minutes. Tom also stated that the February minutes would be corrected.·       Financial: There are $181k in assets $3600 wasmoved to reserve. March income was 25k vs 24k budgeted. Expenses were 26.5k vs24k budgeted. The spring event was budgeted for $1000 and actually cost $2500.·       Our newest residents, the Mondays, participated inthe meeting and were welcomed by the board.·       Old business: Street sign repair and painting isscheduled to start Wed May 5. At the same time the speed hump at the end ofLimestone Pass will be fixed to allow proper drainage. On May 12, a crew will lookat the playground equipment. They will inspect and wash the equipment andidentify what might be covered under warranty. In response to a question, theboard said they would not be able to answer that until they receive a report fromthe May 12 visit.·       New business: The bulk pickup that was scheduledfor this weekend will be deferred due to the weather forecast. Since the nextweekend is Mothers Day weekend it will be rescheduled for May 15-16. (As a sidenote TXDOT has just deferred the I-10 closure in Boerne to the same weekend forthe same reason.)·       The board asked the management company toproceed with having a CPA review the 2020 records and to take any actions thatcould facilitate the future review of 2021.·       A community workday is being scheduled for May22. Greg Anderson is arranging. It probably would include work on the picnictables and play area gravel.·       A long detailed resolution was read concerning theissues with the number of board members not aligning with the bylaws. Theresolution will probably never be made available for residents to review butthe gist is that the controlling document is the Declarations of Covenantswhich states that the board “shall consist of not less than 3 and not more than9 directors” (5.6). Somehow the board has convinced themselves that there is a mistakein the bylaws because the requirement for 5 board members does not fit thedefinition above. The board claims they can fix “mistakes” on their own withouthaving to get a membership vote. After the reading, some of the residentparticipants tried to comment but the board approved the resolution with amotion or second and abruptly adjourned the meeting at 7:45 pm.
·       The residents asked that the Zoom meeting be left open for discussion and the board members stayed to hear comments. The residents whospoke universally stated that the board was not following the proper process.There was a lot of discussion but it can be summarized with three points.

1. Thenumber 5 clearly falls between 3 and 9 so there is no mistake in the bylaws. Themistake clause in 11.1 is generally intended for minor errors such as typos. Improperlychanging the number of board members by claiming a mistake actually makes theHOA more vulnerable to issues arising from non-compliance with the bylaws.

2. Thereis a proper procedure for amending the bylaws that is clearly laid out in Article11 of the bylaws.

3. Therewere only 46 responses to the surveymonkey request but they gave a goodindication that the required amendment to lower to board requirement to 3members is likely to be approved.

Bruce Anderson

The LR HOA held the monthly boardmeeting last night. Since the board does not communicate any of the meetingdetails until the minutes are posted in about two months, here are my notes onthe meeting highlights for your benefit. (Some of the names come from Zoomscreen IDs; sorry if they are not clear) Homeowners discussion: · Twelve resident members were present on the Zoomcall in addition to the board members.· Bruce Anderson again asked that the annualmeeting minutes be posted on the website and pointed out that the Februaryminutes stated that the 2021 Budget Summary and 2020 Annual Meeting Draft minutescan be added to the website. The Board responded that they do not make thebudget available for member viewing and do not post draft minutes. They acknowledgedthat the annual meeting minutes still need to be posted and the approved Februaryminutes are incorrect and will be revised.· Lisa Luna asked that some form of draft minutesbe issued since it takes so long for the official minutes to come out. Therewas no board response.· Brian Trenz asked whether the meetings could beheld at some other time than 7 pm so residents with children could participate.The board noted the concern and asked Brian to come up with some recommendations.· A.C. asked for clarification on the number ofmembers on the board. The board said that was on the agenda to be discussed.· Paul thanked the board for their work especiallyon the spring celebration. Board Meeting: The meeting wascalled to order at 7:16 pm · The spring celebration was inspiring with over160 people attending· Julia mentioned that she has not update the listof contractor and workers used by residents for a while and asked whether itwould be worth her starting it up again. The board supported her proceeding.· Minutes of the March meeting were approved witha motion, second and vote. The Andersons asked why the board did not read theminutes as required by the bylaws. Tom stated that the board members had readthe minutes. Tom also stated that the February minutes would be corrected.· Financial: There are $181k in assets $3600 wasmoved to reserve. March income was 25k vs 24k budgeted. Expenses were 26.5k vs24k budgeted. The spring event was budgeted for $1000 and actually cost $2500.· Our newest residents, the Mondays, participated inthe meeting and were welcomed by the board.· Old business: Street sign repair and painting isscheduled to start Wed May 5. At the same time the speed hump at the end ofLimestone Pass will be fixed to allow proper drainage. On May 12, a crew will lookat the playground equipment. They will inspect and wash the equipment andidentify what might be covered under warranty. In response to a question, theboard said they would not be able to answer that until they receive a report fromthe May 12 visit.· New business: The bulk pickup that was scheduledfor this weekend will be deferred due to the weather forecast. Since the nextweekend is Mothers Day weekend it will be rescheduled for May 15-16. (As a sidenote TXDOT has just deferred the I-10 closure in Boerne to the same weekend forthe same reason.)· The board asked the management company toproceed with having a CPA review the 2020 records and to take any actions thatcould facilitate the future review of 2021.· A community workday is being scheduled for May22. Greg Anderson is arranging. It probably would include work on the picnictables and play area gravel.· A long detailed resolution was read concerning theissues with the number of board members not aligning with the bylaws. Theresolution will probably never be made available for residents to review butthe gist is that the controlling document is the Declarations of Covenantswhich states that the board “shall consist of not less than 3 and not more than9 directors” (5.6). Somehow the board has convinced themselves that there is a mistakein the bylaws because the requirement for 5 board members does not fit thedefinition above. The board claims they can fix “mistakes” on their own withouthaving to get a membership vote. After the reading, some of the residentparticipants tried to comment but the board approved the resolution with amotion or second and abruptly adjourned the meeting at 7:45 pm. · The residents asked that the Zoom meeting be left open for discussion and the board members stayed to hear comments. The residents whospoke universally stated that the board was not following the proper process.There was a lot of discussion but it can be summarized with three points. 1. Thenumber 5 clearly falls between 3 and 9 so there is no mistake in the bylaws. Themistake clause in 11.1 is generally intended for minor errors such as typos. Improperlychanging the number of board members by claiming a mistake actually makes theHOA more vulnerable to issues arising from non-compliance with the bylaws. 2. Thereis a proper procedure for amending the bylaws that is clearly laid out in Article11 of the bylaws. 3. Therewere only 46 responses to the surveymonkey request but they gave a goodindication that the required amendment to lower to board requirement to 3members is likely to be approved. Bruce Anderson

mary martinelli

Thu, Apr 29, 2021 5:25 PM

This always seem to run so smoothly and everything was taken care of. I'm not sure what all the discourse is coming from.

Sent from marymy iPhone

On Apr 29, 2021, at 11:42 AM, Bruce/Beth Anderson via Discussion discussion@lists.limestoneranchhoa.com wrote:

The LR HOA held the monthly boardmeeting last night. Since the board does not communicate any of the meetingdetails until the minutes are posted in about two months, here are my notes onthe meeting highlights for your benefit. (Some of the names come from Zoomscreen IDs; sorry if they are not clear)
Homeowners discussion:
· Twelve resident members were present on the Zoomcall in addition to the board members.· Bruce Anderson again asked that the annualmeeting minutes be posted on the website and pointed out that the Februaryminutes stated that the 2021 Budget Summary and 2020 Annual Meeting Draft minutescan be added to the website. The Board responded that they do not make thebudget available for member viewing and do not post draft minutes. They acknowledgedthat the annual meeting minutes still need to be posted and the approved Februaryminutes are incorrect and will be revised.· Lisa Luna asked that some form of draft minutesbe issued since it takes so long for the official minutes to come out. Therewas no board response.· Brian Trenz asked whether the meetings could beheld at some other time than 7 pm so residents with children could participate.The board noted the concern and asked Brian to come up with some recommendations.· A.C. asked for clarification on the number ofmembers on the board. The board said that was on the agenda to be discussed.· Paul thanked the board for their work especiallyon the spring celebration.
Board Meeting: The meeting wascalled to order at 7:16 pm
· The spring celebration was inspiring with over160 people attending· Julia mentioned that she has not update the listof contractor and workers used by residents for a while and asked whether itwould be worth her starting it up again. The board supported her proceeding.· Minutes of the March meeting were approved witha motion, second and vote. The Andersons asked why the board did not read theminutes as required by the bylaws. Tom stated that the board members had readthe minutes. Tom also stated that the February minutes would be corrected.· Financial: There are $181k in assets $3600 wasmoved to reserve. March income was 25k vs 24k budgeted. Expenses were 26.5k vs24k budgeted. The spring event was budgeted for $1000 and actually cost $2500.· Our newest residents, the Mondays, participated inthe meeting and were welcomed by the board.· Old business: Street sign repair and painting isscheduled to start Wed May 5. At the same time the speed hump at the end ofLimestone Pass will be fixed to allow proper drainage. On May 12, a crew will lookat the playground equipment. They will inspect and wash the equipment andidentify what might be covered under warranty. In response to a question, theboard said they would not be able to answer that until they receive a report fromthe May 12 visit.· New business: The bulk pickup that was scheduledfor this weekend will be deferred due to the weather forecast. Since the nextweekend is Mothers Day weekend it will be rescheduled for May 15-16. (As a sidenote TXDOT has just deferred the I-10 closure in Boerne to the same weekend forthe same reason.)· The board asked the management company toproceed with having a CPA review the 2020 records and to take any actions thatcould facilitate the future review of 2021.· A community workday is being scheduled for May22. Greg Anderson is arranging. It probably would include work on the picnictables and play area gravel.· A long detailed resolution was read concerning theissues with the number of board members not aligning with the bylaws. Theresolution will probably never be made available for residents to review butthe gist is that the controlling document is the Declarations of Covenantswhich states that the board “shall consist of not less than 3 and not more than9 directors” (5.6). Somehow the board has convinced themselves that there is a mistakein the bylaws because the requirement for 5 board members does not fit thedefinition above. The board claims they can fix “mistakes” on their own withouthaving to get a membership vote. After the reading, some of the residentparticipants tried to comment but the board approved the resolution with amotion or second and abruptly adjourned the meeting at 7:45 pm.
· The residents asked that the Zoom meeting be left open for discussion and the board members stayed to hear comments. The residents whospoke universally stated that the board was not following the proper process.There was a lot of discussion but it can be summarized with three points.

 Thenumber 5 clearly falls between 3 and 9 so there is no mistake in the bylaws. Themistake clause in 11.1 is generally intended for minor errors such as typos. Improperlychanging the number of board members by claiming a mistake actually makes theHOA more vulnerable to issues arising from non-compliance with the bylaws.

 Thereis a proper procedure for amending the bylaws that is clearly laid out in Article11 of the bylaws.

 Therewere only 46 responses to the surveymonkey request but they gave a goodindication that the required amendment to lower to board requirement to 3members is likely to be approved.

Bruce Anderson

Discussion mailing list -- discussion@lists.limestoneranchhoa.com
To unsubscribe send an email to discussion-leave@lists.limestoneranchhoa.com

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This always seem to run so smoothly and everything was taken care of. I'm not sure what all the discourse is coming from. Sent from marymy iPhone > On Apr 29, 2021, at 11:42 AM, Bruce/Beth Anderson via Discussion <discussion@lists.limestoneranchhoa.com> wrote: > > The LR HOA held the monthly boardmeeting last night. Since the board does not communicate any of the meetingdetails until the minutes are posted in about two months, here are my notes onthe meeting highlights for your benefit. (Some of the names come from Zoomscreen IDs; sorry if they are not clear) > Homeowners discussion: > · Twelve resident members were present on the Zoomcall in addition to the board members.· Bruce Anderson again asked that the annualmeeting minutes be posted on the website and pointed out that the Februaryminutes stated that the 2021 Budget Summary and 2020 Annual Meeting Draft minutescan be added to the website. The Board responded that they do not make thebudget available for member viewing and do not post draft minutes. They acknowledgedthat the annual meeting minutes still need to be posted and the approved Februaryminutes are incorrect and will be revised.· Lisa Luna asked that some form of draft minutesbe issued since it takes so long for the official minutes to come out. Therewas no board response.· Brian Trenz asked whether the meetings could beheld at some other time than 7 pm so residents with children could participate.The board noted the concern and asked Brian to come up with some recommendations.· A.C. asked for clarification on the number ofmembers on the board. The board said that was on the agenda to be discussed.· Paul thanked the board for their work especiallyon the spring celebration. > Board Meeting: The meeting wascalled to order at 7:16 pm > · The spring celebration was inspiring with over160 people attending· Julia mentioned that she has not update the listof contractor and workers used by residents for a while and asked whether itwould be worth her starting it up again. The board supported her proceeding.· Minutes of the March meeting were approved witha motion, second and vote. The Andersons asked why the board did not read theminutes as required by the bylaws. Tom stated that the board members had readthe minutes. Tom also stated that the February minutes would be corrected.· Financial: There are $181k in assets $3600 wasmoved to reserve. March income was 25k vs 24k budgeted. Expenses were 26.5k vs24k budgeted. The spring event was budgeted for $1000 and actually cost $2500.· Our newest residents, the Mondays, participated inthe meeting and were welcomed by the board.· Old business: Street sign repair and painting isscheduled to start Wed May 5. At the same time the speed hump at the end ofLimestone Pass will be fixed to allow proper drainage. On May 12, a crew will lookat the playground equipment. They will inspect and wash the equipment andidentify what might be covered under warranty. In response to a question, theboard said they would not be able to answer that until they receive a report fromthe May 12 visit.· New business: The bulk pickup that was scheduledfor this weekend will be deferred due to the weather forecast. Since the nextweekend is Mothers Day weekend it will be rescheduled for May 15-16. (As a sidenote TXDOT has just deferred the I-10 closure in Boerne to the same weekend forthe same reason.)· The board asked the management company toproceed with having a CPA review the 2020 records and to take any actions thatcould facilitate the future review of 2021.· A community workday is being scheduled for May22. Greg Anderson is arranging. It probably would include work on the picnictables and play area gravel.· A long detailed resolution was read concerning theissues with the number of board members not aligning with the bylaws. Theresolution will probably never be made available for residents to review butthe gist is that the controlling document is the Declarations of Covenantswhich states that the board “shall consist of not less than 3 and not more than9 directors” (5.6). Somehow the board has convinced themselves that there is a mistakein the bylaws because the requirement for 5 board members does not fit thedefinition above. The board claims they can fix “mistakes” on their own withouthaving to get a membership vote. After the reading, some of the residentparticipants tried to comment but the board approved the resolution with amotion or second and abruptly adjourned the meeting at 7:45 pm. > · The residents asked that the Zoom meeting be left open for discussion and the board members stayed to hear comments. The residents whospoke universally stated that the board was not following the proper process.There was a lot of discussion but it can be summarized with three points. > > 1. Thenumber 5 clearly falls between 3 and 9 so there is no mistake in the bylaws. Themistake clause in 11.1 is generally intended for minor errors such as typos. Improperlychanging the number of board members by claiming a mistake actually makes theHOA more vulnerable to issues arising from non-compliance with the bylaws. > > 2. Thereis a proper procedure for amending the bylaws that is clearly laid out in Article11 of the bylaws. > > 3. Therewere only 46 responses to the surveymonkey request but they gave a goodindication that the required amendment to lower to board requirement to 3members is likely to be approved. > > > > Bruce Anderson > > _______________________________________________ > Discussion mailing list -- discussion@lists.limestoneranchhoa.com > To unsubscribe send an email to discussion-leave@lists.limestoneranchhoa.com > > To manage your subscription to this list, or to unsubscribe, please visit:

darrell dbinservices.com

Thu, Apr 29, 2021 8:38 PM

Mary,

What discourse are you referring too?

Darrell Boyd

-----Original Message-----
From: mary martinelli via Discussion discussion@lists.limestoneranchhoa.com
Sent: Thursday, April 29, 2021 12:25 PM
To: Bruce/Beth Anderson rbaswim@yahoo.com; Limestone Ranch HOA discussion discussion@lists.limestoneranchhoa.com
Cc: mary martinelli mbmartinelli1@yahoo.com
Subject: [Limestone Ranch Discussion]Re: Board meeting notes

This always seem to run so smoothly and everything was taken care of. I'm not sure what all the discourse is coming from.

Sent from marymy iPhone

On Apr 29, 2021, at 11:42 AM, Bruce/Beth Anderson via Discussion discussion@lists.limestoneranchhoa.com wrote:

The LR HOA held the monthly boardmeeting last night. Since the board
does not communicate any of the meetingdetails until the minutes are posted in about two months, here are my notes onthe meeting highlights for your benefit. (Some of the names come from Zoomscreen IDs; sorry if they are not clear) Homeowners discussion:
· Twelve resident members were present on the Zoomcall in addition to the board members.· Bruce Anderson again asked that the annualmeeting minutes be posted on the website and pointed out that the Februaryminutes stated that the 2021 Budget Summary and 2020 Annual Meeting Draft minutescan be added to the website. The Board responded that they do not make thebudget available for member viewing and do not post draft minutes. They acknowledgedthat the annual meeting minutes still need to be posted and the approved Februaryminutes are incorrect and will be revised.· Lisa Luna asked that some form of draft minutesbe issued since it takes so long for the official minutes to come out. Therewas no board response.· Brian Trenz asked whether the meetings could beheld at some other time than 7 pm so residents with children could participate.The board noted the concern and asked Brian to come up with some recommendations.· A.C. asked for clarification on the number ofmembers on the board. The board said that was on the agenda to be discussed.· Paul thanked the board for their work especiallyon the spring celebration.
Board Meeting: The meeting wascalled to order at 7:16 pm
· The spring celebration was inspiring with over160 people attending· Julia mentioned that she has not update the listof contractor and workers used by residents for a while and asked whether itwould be worth her starting it up again. The board supported her proceeding.· Minutes of the March meeting were approved witha motion, second and vote. The Andersons asked why the board did not read theminutes as required by the bylaws. Tom stated that the board members had readthe minutes. Tom also stated that the February minutes would be corrected.· Financial: There are $181k in assets $3600 wasmoved to reserve. March income was 25k vs 24k budgeted. Expenses were 26.5k vs24k budgeted. The spring event was budgeted for $1000 and actually cost $2500.· Our newest residents, the Mondays, participated inthe meeting and were welcomed by the board.· Old business: Street sign repair and painting isscheduled to start Wed May 5. At the same time the speed hump at the end ofLimestone Pass will be fixed to allow proper drainage. On May 12, a crew will lookat the playground equipment. They will inspect and wash the equipment andidentify what might be covered under warranty. In response to a question, theboard said they would not be able to answer that until they receive a report fromthe May 12 visit.· New business: The bulk pickup that was scheduledfor this weekend will be deferred due to the weather forecast. Since the nextweekend is Mothers Day weekend it will be rescheduled for May 15-16. (As a sidenote TXDOT has just deferred the I-10 closure in Boerne to the same weekend forthe same reason.)· The board asked the management company toproceed with having a CPA review the 2020 records and to take any actions thatcould facilitate the future review of 2021.· A community workday is being scheduled for May22. Greg Anderson is arranging. It probably would include work on the picnictables and play area gravel.· A long detailed resolution was read concerning theissues with the number of board members not aligning with the bylaws. Theresolution will probably never be made available for residents to review butthe gist is that the controlling document is the Declarations of Covenantswhich states that the board “shall consist of not less than 3 and not more than9 directors” (5.6). Somehow the board has convinced themselves that there is a mistakein the bylaws because the requirement for 5 board members does not fit thedefinition above. The board claims they can fix “mistakes” on their own withouthaving to get a membership vote. After the reading, some of the residentparticipants tried to comment but the board approved the resolution with amotion or second and abruptly adjourned the meeting at 7:45 pm.
· The residents asked that the Zoom meeting be left open for discussion and the board members stayed to hear comments. The residents whospoke universally stated that the board was not following the proper process.There was a lot of discussion but it can be summarized with three points.

 Thenumber 5 clearly falls between 3 and 9 so there is no mistake in the bylaws. Themistake clause in 11.1 is generally intended for minor errors such as typos. Improperlychanging the number of board members by claiming a mistake actually makes theHOA more vulnerable to issues arising from non-compliance with the bylaws.

 Thereis a proper procedure for amending the bylaws that is clearly laid out in Article11 of the bylaws.

 Therewere only 46 responses to the surveymonkey request but they gave a goodindication that the required amendment to lower to board requirement to 3members is likely to be approved.

Bruce Anderson

Discussion mailing list -- discussion@lists.limestoneranchhoa.com
To unsubscribe send an email to
discussion-leave@lists.limestoneranchhoa.com

To manage your subscription to this list, or to unsubscribe, please visit:

Discussion mailing list -- discussion@lists.limestoneranchhoa.com
To unsubscribe send an email to discussion-leave@lists.limestoneranchhoa.com

To manage your subscription to this list, or to unsubscribe, please visit:

Mary, What discourse are you referring too? Darrell Boyd -----Original Message----- From: mary martinelli via Discussion <discussion@lists.limestoneranchhoa.com> Sent: Thursday, April 29, 2021 12:25 PM To: Bruce/Beth Anderson <rbaswim@yahoo.com>; Limestone Ranch HOA discussion <discussion@lists.limestoneranchhoa.com> Cc: mary martinelli <mbmartinelli1@yahoo.com> Subject: [Limestone Ranch Discussion]Re: Board meeting notes This always seem to run so smoothly and everything was taken care of. I'm not sure what all the discourse is coming from. Sent from marymy iPhone > On Apr 29, 2021, at 11:42 AM, Bruce/Beth Anderson via Discussion <discussion@lists.limestoneranchhoa.com> wrote: > > The LR HOA held the monthly boardmeeting last night. Since the board > does not communicate any of the meetingdetails until the minutes are posted in about two months, here are my notes onthe meeting highlights for your benefit. (Some of the names come from Zoomscreen IDs; sorry if they are not clear) Homeowners discussion: > · Twelve resident members were present on the Zoomcall in addition to the board members.· Bruce Anderson again asked that the annualmeeting minutes be posted on the website and pointed out that the Februaryminutes stated that the 2021 Budget Summary and 2020 Annual Meeting Draft minutescan be added to the website. The Board responded that they do not make thebudget available for member viewing and do not post draft minutes. They acknowledgedthat the annual meeting minutes still need to be posted and the approved Februaryminutes are incorrect and will be revised.· Lisa Luna asked that some form of draft minutesbe issued since it takes so long for the official minutes to come out. Therewas no board response.· Brian Trenz asked whether the meetings could beheld at some other time than 7 pm so residents with children could participate.The board noted the concern and asked Brian to come up with some recommendations.· A.C. asked for clarification on the number ofmembers on the board. The board said that was on the agenda to be discussed.· Paul thanked the board for their work especiallyon the spring celebration. > Board Meeting: The meeting wascalled to order at 7:16 pm > · The spring celebration was inspiring with over160 people attending· Julia mentioned that she has not update the listof contractor and workers used by residents for a while and asked whether itwould be worth her starting it up again. The board supported her proceeding.· Minutes of the March meeting were approved witha motion, second and vote. The Andersons asked why the board did not read theminutes as required by the bylaws. Tom stated that the board members had readthe minutes. Tom also stated that the February minutes would be corrected.· Financial: There are $181k in assets $3600 wasmoved to reserve. March income was 25k vs 24k budgeted. Expenses were 26.5k vs24k budgeted. The spring event was budgeted for $1000 and actually cost $2500.· Our newest residents, the Mondays, participated inthe meeting and were welcomed by the board.· Old business: Street sign repair and painting isscheduled to start Wed May 5. At the same time the speed hump at the end ofLimestone Pass will be fixed to allow proper drainage. On May 12, a crew will lookat the playground equipment. They will inspect and wash the equipment andidentify what might be covered under warranty. In response to a question, theboard said they would not be able to answer that until they receive a report fromthe May 12 visit.· New business: The bulk pickup that was scheduledfor this weekend will be deferred due to the weather forecast. Since the nextweekend is Mothers Day weekend it will be rescheduled for May 15-16. (As a sidenote TXDOT has just deferred the I-10 closure in Boerne to the same weekend forthe same reason.)· The board asked the management company toproceed with having a CPA review the 2020 records and to take any actions thatcould facilitate the future review of 2021.· A community workday is being scheduled for May22. Greg Anderson is arranging. It probably would include work on the picnictables and play area gravel.· A long detailed resolution was read concerning theissues with the number of board members not aligning with the bylaws. Theresolution will probably never be made available for residents to review butthe gist is that the controlling document is the Declarations of Covenantswhich states that the board “shall consist of not less than 3 and not more than9 directors” (5.6). Somehow the board has convinced themselves that there is a mistakein the bylaws because the requirement for 5 board members does not fit thedefinition above. The board claims they can fix “mistakes” on their own withouthaving to get a membership vote. After the reading, some of the residentparticipants tried to comment but the board approved the resolution with amotion or second and abruptly adjourned the meeting at 7:45 pm. > · The residents asked that the Zoom meeting be left open for discussion and the board members stayed to hear comments. The residents whospoke universally stated that the board was not following the proper process.There was a lot of discussion but it can be summarized with three points. > > 1. Thenumber 5 clearly falls between 3 and 9 so there is no mistake in the bylaws. Themistake clause in 11.1 is generally intended for minor errors such as typos. Improperlychanging the number of board members by claiming a mistake actually makes theHOA more vulnerable to issues arising from non-compliance with the bylaws. > > 2. Thereis a proper procedure for amending the bylaws that is clearly laid out in Article11 of the bylaws. > > 3. Therewere only 46 responses to the surveymonkey request but they gave a goodindication that the required amendment to lower to board requirement to 3members is likely to be approved. > > > > Bruce Anderson > > _______________________________________________ > Discussion mailing list -- discussion@lists.limestoneranchhoa.com > To unsubscribe send an email to > discussion-leave@lists.limestoneranchhoa.com > > To manage your subscription to this list, or to unsubscribe, please visit: _______________________________________________ Discussion mailing list -- discussion@lists.limestoneranchhoa.com To unsubscribe send an email to discussion-leave@lists.limestoneranchhoa.com To manage your subscription to this list, or to unsubscribe, please visit: