Empathy List Archives

JH

Jared Harrison

Thu, Aug 26, 2021 7:40 PM

One of my municipalities has recently purchased a new building to be able to move City Hall into. I’m wanting to see if there are any rules or best practices on how to officially notify the public of this. Essentially, the only change should be the physical location of City Hall. The mailing address has been PO Box and the phone numbers should also stay the same.

If anyone has experience in this, I’d appreciate any insight on “must do” items (ordinances, resolutions, etc) or good ideas (newspaper ads and other similar announcements). It is already well known across the municipality that the change will be coming, I just want to make sure that we cover all of our bases.

Thanks,

Jared Harrison
Harrison & Mecklenburg, Inc.
202 N. 6th Street
P.O. Box 658
Kingfisher, OK 73750
(Phone) 405-375-6484
(Fax) 405-375-6413
Email: jared@hmlawoffice.com mailto:jared@hmlawoffice.com
Website: www.hmlawoffice.com http://www.hmlawoffice.com/
HM

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CONFIDENTIALITY NOTICE: This e-mail transmission, and any documents, files or previous e-mail messages attached to it, may contain information which is legally privileged and/or confidential, and is solely for the use of the intended recipient(s). If you are not the intended recipient, any review, disclosure, copying, distribution or use of the information contained in or attached to this transmission is strictly prohibited. If you have received this e-mail transmission in error, please destroy it and notify us immediately at (405) 375-6484.

One of my municipalities has recently purchased a new building to be able to move City Hall into. I’m wanting to see if there are any rules or best practices on how to officially notify the public of this. Essentially, the only change should be the physical location of City Hall. The mailing address has been PO Box and the phone numbers should also stay the same. If anyone has experience in this, I’d appreciate any insight on “must do” items (ordinances, resolutions, etc) or good ideas (newspaper ads and other similar announcements). It is already well known across the municipality that the change will be coming, I just want to make sure that we cover all of our bases. Thanks, Jared Harrison Harrison & Mecklenburg, Inc. 202 N. 6th Street P.O. Box 658 Kingfisher, OK 73750 (Phone) 405-375-6484 (Fax) 405-375-6413 Email: jared@hmlawoffice.com<mailto:jared@hmlawoffice.com> Website: www.hmlawoffice.com<http://www.hmlawoffice.com/> HM [AY8OaK+2H4ydAAAAAElFTkSuQmCC] CONFIDENTIALITY NOTICE: This e-mail transmission, and any documents, files or previous e-mail messages attached to it, may contain information which is legally privileged and/or confidential, and is solely for the use of the intended recipient(s). If you are not the intended recipient, any review, disclosure, copying, distribution or use of the information contained in or attached to this transmission is strictly prohibited. If you have received this e-mail transmission in error, please destroy it and notify us immediately at (405) 375-6484.

DD

david davis

Thu, Aug 26, 2021 7:58 PM

You will need to file a new notice of city council meetings with city clerk under open meeting act. I think a notice in newspaper would be sufficient to advertise the new location.

CONFIDENTIALITY NOTE: This transmission is protected by the Electronic Communications Privacy Act, 18 U.S.C. Sections 2510-2521 and intended to be delivered only to the named addressee(s) This e-mail message is intended only for the personal use of the recipient(s) named above. This message is or may be an attorney-client communication and as such privileged and confidential. If you are not an intended recipient, you may not review, copy or distribute this message. If you have received this communication in error, please notify us immediately by e-mail and delete the original message.

s/ David A. Davis
LAW OFFICE OF DAVID A. DAVIS
4312 N. Classen Blvd.
OKLAHOMA CITY, OK 73118
405 840-6353
405 557-0777 (FAX)
ddavislaw@live.com mailto:ddavislaw@live.com

From: Jared Harrison jared@hmlawoffice.com
Sent: Thursday, August 26, 2021 2:40 PM
To: oama@lists.imla.org oama@lists.imla.org
Subject: [Oama] Moving Location of City Hall

One of my municipalities has recently purchased a new building to be able to move City Hall into. I’m wanting to see if there are any rules or best practices on how to officially notify the public of this. Essentially, the only change should be the physical location of City Hall. The mailing address has been PO Box and the phone numbers should also stay the same.

If anyone has experience in this, I’d appreciate any insight on “must do” items (ordinances, resolutions, etc) or good ideas (newspaper ads and other similar announcements). It is already well known across the municipality that the change will be coming, I just want to make sure that we cover all of our bases.

Thanks,

Jared Harrison
Harrison & Mecklenburg, Inc.
202 N. 6th Street
P.O. Box 658
Kingfisher, OK 73750
(Phone) 405-375-6484
(Fax) 405-375-6413
Email: jared@hmlawoffice.com mailto:jared@hmlawoffice.com
Website: www.hmlawoffice.com https://na01.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.hmlawoffice.com%2F&data=04%7C01%7C%7Cca1eef1e968c464f7ce508d968c9565c%7C84df9e7fe9f640afb435aaaaaaaaaaaa%7C1%7C0%7C637656036216545773%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=112QmJ%2FX0sXCKK2lU%2Brd%2Bdd11Kziy4HMBK16L%2FXvKSU%3D&reserved=0
HM

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CONFIDENTIALITY NOTICE: This e-mail transmission, and any documents, files or previous e-mail messages attached to it, may contain information which is legally privileged and/or confidential, and is solely for the use of the intended recipient(s). If you are not the intended recipient, any review, disclosure, copying, distribution or use of the information contained in or attached to this transmission is strictly prohibited. If you have received this e-mail transmission in error, please destroy it and notify us immediately at (405) 375-6484.

You will need to file a new notice of city council meetings with city clerk under open meeting act. I think a notice in newspaper would be sufficient to advertise the new location. CONFIDENTIALITY NOTE: This transmission is protected by the Electronic Communications Privacy Act, 18 U.S.C. Sections 2510-2521 and intended to be delivered only to the named addressee(s) This e-mail message is intended only for the personal use of the recipient(s) named above. This message is or may be an attorney-client communication and as such privileged and confidential. If you are not an intended recipient, you may not review, copy or distribute this message. If you have received this communication in error, please notify us immediately by e-mail and delete the original message. s/ David A. Davis LAW OFFICE OF DAVID A. DAVIS 4312 N. Classen Blvd. OKLAHOMA CITY, OK 73118 405 840-6353 405 557-0777 (FAX) ddavislaw@live.com<mailto:ddavislaw@live.com> ________________________________ From: Jared Harrison <jared@hmlawoffice.com> Sent: Thursday, August 26, 2021 2:40 PM To: oama@lists.imla.org <oama@lists.imla.org> Subject: [Oama] Moving Location of City Hall One of my municipalities has recently purchased a new building to be able to move City Hall into. I’m wanting to see if there are any rules or best practices on how to officially notify the public of this. Essentially, the only change should be the physical location of City Hall. The mailing address has been PO Box and the phone numbers should also stay the same. If anyone has experience in this, I’d appreciate any insight on “must do” items (ordinances, resolutions, etc) or good ideas (newspaper ads and other similar announcements). It is already well known across the municipality that the change will be coming, I just want to make sure that we cover all of our bases. Thanks, Jared Harrison Harrison & Mecklenburg, Inc. 202 N. 6th Street P.O. Box 658 Kingfisher, OK 73750 (Phone) 405-375-6484 (Fax) 405-375-6413 Email: jared@hmlawoffice.com<mailto:jared@hmlawoffice.com> Website: www.hmlawoffice.com<https://na01.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.hmlawoffice.com%2F&data=04%7C01%7C%7Cca1eef1e968c464f7ce508d968c9565c%7C84df9e7fe9f640afb435aaaaaaaaaaaa%7C1%7C0%7C637656036216545773%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=112QmJ%2FX0sXCKK2lU%2Brd%2Bdd11Kziy4HMBK16L%2FXvKSU%3D&reserved=0> HM [AY8OaK+2H4ydAAAAAElFTkSuQmCC] CONFIDENTIALITY NOTICE: This e-mail transmission, and any documents, files or previous e-mail messages attached to it, may contain information which is legally privileged and/or confidential, and is solely for the use of the intended recipient(s). If you are not the intended recipient, any review, disclosure, copying, distribution or use of the information contained in or attached to this transmission is strictly prohibited. If you have received this e-mail transmission in error, please destroy it and notify us immediately at (405) 375-6484.

MR

Mark Ramsey

Mon, Aug 30, 2021 2:16 PM

Jared,

I had a municipality build a new Town Hall a few years ago. I did not find any "notice" requirements other than using the new address on meeting notices. We also notified the County Clerk, but I think all other changes were on an ad hoc basis. It is a very small town and they only moved to an adjacent lot, so it was not difficult as a practical matter. If you are worried, I would inform whatever news media is around with a press release (free media is great, but you could also publish a notice if you are really concerned).

Good Luck!

Mark H. Ramsey
For the Firm
Taylor, Foster, Mallett,
Downs, Ramsey & Russell, P.C.
P.O. Box 309
Claremore, OK 74018
918-343-4100
918-343-4900 fax
mramsey@soonerlaw.com mailto:apixley@soonerlaw.com
The information contained in this electronic mail transmission (including any accompanying attachments) is intended solely for its authorized recipient(s), and may be confidential and/or legally privileged. If you are not an intended recipient, or responsible for delivering some or all of this transmission to an intended recipient, you have received this transmission in error and are hereby notified that you are strictly prohibited from reading, copying, printing, distributing or disclosing any of the information contained in it. In that event, please contact us immediately by telephone (918) 343-4100 or by electronic mail at postmaster@soonerlaw.com mailto:postmaster@soonerlaw.com and delete the original and all copies of this transmission (including any attachments) without reading or saving in any manner. Thank you.

From: Jared Harrison jared@hmlawoffice.com
Sent: Thursday, August 26, 2021 2:40 PM
To: oama@lists.imla.org
Subject: [Oama] Moving Location of City Hall

Notice: This email is from an external source. Do not open attachments or click on links from unknown senders or unexpected e-mail.

One of my municipalities has recently purchased a new building to be able to move City Hall into. I'm wanting to see if there are any rules or best practices on how to officially notify the public of this. Essentially, the only change should be the physical location of City Hall. The mailing address has been PO Box and the phone numbers should also stay the same.

If anyone has experience in this, I'd appreciate any insight on "must do" items (ordinances, resolutions, etc) or good ideas (newspaper ads and other similar announcements). It is already well known across the municipality that the change will be coming, I just want to make sure that we cover all of our bases.

Thanks,

Jared Harrison
Harrison & Mecklenburg, Inc.
202 N. 6th Street
P.O. Box 658
Kingfisher, OK 73750
(Phone) 405-375-6484
(Fax) 405-375-6413
Email: jared@hmlawoffice.com mailto:jared@hmlawoffice.com
Website: www.hmlawoffice.com https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Flinkprotect.cudasvc.com%2Furl%3Fa%3Dhttp%253a%252f%252fwww.hmlawoffice.com%252f%26c%3DE%2C1%2CwTcYd2LNMLG_7eMjWLxoTnY415H9EN5rvSPyVar-ItQ_-rrQo11CVZiY9PsVNfUQMPqwmVUt72OpGZMxAn1JJcC1SQruO5wVXmSQ4qL-%26typo%3D1&data=04%7C01%7Cmramsey%40soonerlaw.com%7C5bb7cabda3e34fa2919308d968e0d4be%7Ccd3766af25f04fe2829ce96eb13be37c%7C0%7C1%7C637656137196525426%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=eqncjmD9QQjFtHcyO9S%2F%2FHv26PYUGWtODY2vYpZ5yFg%3D&reserved=0
HM

[AY8OaK+2H4ydAAAAAElFTkSuQmCC]

CONFIDENTIALITY NOTICE: This e-mail transmission, and any documents, files or previous e-mail messages attached to it, may contain information which is legally privileged and/or confidential, and is solely for the use of the intended recipient(s). If you are not the intended recipient, any review, disclosure, copying, distribution or use of the information contained in or attached to this transmission is strictly prohibited. If you have received this e-mail transmission in error, please destroy it and notify us immediately at (405) 375-6484.

Jared, I had a municipality build a new Town Hall a few years ago. I did not find any "notice" requirements other than using the new address on meeting notices. We also notified the County Clerk, but I think all other changes were on an ad hoc basis. It is a very small town and they only moved to an adjacent lot, so it was not difficult as a practical matter. If you are worried, I would inform whatever news media is around with a press release (free media is great, but you could also publish a notice if you are really concerned). Good Luck! Mark H. Ramsey For the Firm Taylor, Foster, Mallett, Downs, Ramsey & Russell, P.C. P.O. Box 309 Claremore, OK 74018 918-343-4100 918-343-4900 fax mramsey@soonerlaw.com<mailto:apixley@soonerlaw.com> The information contained in this electronic mail transmission (including any accompanying attachments) is intended solely for its authorized recipient(s), and may be confidential and/or legally privileged. If you are not an intended recipient, or responsible for delivering some or all of this transmission to an intended recipient, you have received this transmission in error and are hereby notified that you are strictly prohibited from reading, copying, printing, distributing or disclosing any of the information contained in it. In that event, please contact us immediately by telephone (918) 343-4100 or by electronic mail at postmaster@soonerlaw.com<mailto:postmaster@soonerlaw.com> and delete the original and all copies of this transmission (including any attachments) without reading or saving in any manner. Thank you. From: Jared Harrison <jared@hmlawoffice.com> Sent: Thursday, August 26, 2021 2:40 PM To: oama@lists.imla.org Subject: [Oama] Moving Location of City Hall Notice: This email is from an external source. Do not open attachments or click on links from unknown senders or unexpected e-mail. ________________________________ One of my municipalities has recently purchased a new building to be able to move City Hall into. I'm wanting to see if there are any rules or best practices on how to officially notify the public of this. Essentially, the only change should be the physical location of City Hall. The mailing address has been PO Box and the phone numbers should also stay the same. If anyone has experience in this, I'd appreciate any insight on "must do" items (ordinances, resolutions, etc) or good ideas (newspaper ads and other similar announcements). It is already well known across the municipality that the change will be coming, I just want to make sure that we cover all of our bases. Thanks, Jared Harrison Harrison & Mecklenburg, Inc. 202 N. 6th Street P.O. Box 658 Kingfisher, OK 73750 (Phone) 405-375-6484 (Fax) 405-375-6413 Email: jared@hmlawoffice.com<mailto:jared@hmlawoffice.com> Website: www.hmlawoffice.com<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Flinkprotect.cudasvc.com%2Furl%3Fa%3Dhttp%253a%252f%252fwww.hmlawoffice.com%252f%26c%3DE%2C1%2CwTcYd2LNMLG_7eMjWLxoTnY415H9EN5rvSPyVar-ItQ_-rrQo11CVZiY9PsVNfUQMPqwmVUt72OpGZMxAn1JJcC1SQruO5wVXmSQ4qL-%26typo%3D1&data=04%7C01%7Cmramsey%40soonerlaw.com%7C5bb7cabda3e34fa2919308d968e0d4be%7Ccd3766af25f04fe2829ce96eb13be37c%7C0%7C1%7C637656137196525426%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=eqncjmD9QQjFtHcyO9S%2F%2FHv26PYUGWtODY2vYpZ5yFg%3D&reserved=0> HM [AY8OaK+2H4ydAAAAAElFTkSuQmCC] CONFIDENTIALITY NOTICE: This e-mail transmission, and any documents, files or previous e-mail messages attached to it, may contain information which is legally privileged and/or confidential, and is solely for the use of the intended recipient(s). If you are not the intended recipient, any review, disclosure, copying, distribution or use of the information contained in or attached to this transmission is strictly prohibited. If you have received this e-mail transmission in error, please destroy it and notify us immediately at (405) 375-6484.