All,

Regarding emails, what is everyone doing as far as records retention for emails? We are working through some ORA requests and the question came up from our City Manager. Right now, we are pretty much keeping everything in a database but that gets expensive.

Thanks,

John R. Andrew, J.D., M.P.A.
City Attorney, City of Ponca City, OK
PO Box 1450
Ponca City, OK 74602-1450
(580) 767-0337
andrejr@poncacityok.gov

In some cities, the 5 day time period is 1 day:

Personal e-mail/text may be deleted immediately. Non-personal e-mail/text
may be deleted 5 days after it was created or received unless required by
law to be kept or for litigation; all other electronic data, unless required
by other policy, may be deleted immediately.

David L. Weatherford

Attorney At Law

1141 East 37th Street

Tulsa, OK  74105

(918) 743-8355

(918) 743-7478 (fax)

From: John R. Andrew andrejr@poncacityok.gov
Sent: Thursday, January 27, 2022 3:55 PM
To: oama@lists.imla.org
Subject: [Oama] Records Retention

All,

Regarding emails, what is everyone doing as far as records retention for
emails? We are working through some ORA requests and the question came up
from our City Manager. Right now, we are pretty much keeping everything in a
database but that gets expensive.

Thanks,

John R. Andrew, J.D., M.P.A.

City Attorney, City of Ponca City, OK

PO Box 1450

Ponca City, OK 74602-1450

(580) 767-0337

andrejr@poncacityok.gov mailto:andrejr@poncacityok.gov