Hi Kim,

Sadly, this work did not get done.  We thought we could work on it at the same time that we worked on database performance (which was higher priority).  The database performance work took a lot of time (and money), and more unfortunately it didn't give us some of the results we were looking for.  As a result, we didn't get to start the citation work and are further behind on some of our own customizations.

How is it going at SMK?  What else is missing for you right now besides the Citation Authority?

Thanks,
Chris

On Dec 13, 2012, at 4:52 AM, Kim Brasen wrote:

From one of our users who was prompted to look more closely at the Citation Authority specs after Kim's email:

Michael

On Dec 13, 2012, at 4:52 AM, Kim Brasen Kim.Brasen@smk.dk wrote:

Thanks, Michael.  In terms of how citations would relate to Collection Objects, because these are authorities not procedures, we would need to create or reuse fields somewhere.  The cataloging record has that references section down at the end.  The reference field itself could be tied to a citation authority.  In terms of call numbers or bar codes, we were thinking that the data value for that could fit somewhere into the designed schema (I think) though I'd have to check and see where.  Or it could be a custom field added.  When we get to this work or someone else gets to the work, we should definitely revisit this requirement.
Chris

On Dec 13, 2012, at 10:04 AM, Michael T. Black wrote:

Thanks, Kim.  I'd be interested in hearing more about your Archive Authority.  Is there anything on the wiki about that?  We're also starting to look at how we'll upgrade our two version 2.4 deployments to 3.2 when it comes out.  It should be fun!
Chris

On Dec 14, 2012, at 3:22 AM, Kim Brasen wrote:

Hi Chris,

I never got back to you on the Archive Authority that we intend to build. It is a very limited authority with only eight fields. Our current version actually has a number of additional fields but they have never been put into use, so in CS we will discard of them. The Authority will be related to Cataloguing and Name Authority records as part of the Reference Information Group - analogous to the Citation Authority with a note field for detailed description of it's relation to the specific record.

SMK Archive Authority Schema (BETA):

Information Group

Field Name

Data Type

Repeatable

Remarks

Archive Authority (new)

Archive name

Text

Yes (row)

Controlled list

No

Archive type(s)

Concept authority

Yes

Archive topic(s)

Concept authority

Yes

Number of volumes/cases

Text

No

Archive date

Structured date

No

Remarks

Text box

Yes (row)

Controlled list

No

Note relations and locations are not accounted for in this schema - see the Globus Class Relations spreadsheet. Further consideration on the relations to Archive Locations may be required. We also still need to find a solution for relations to scanned documents.

Cheers,
Kim

Best regards

Kim Brasen
Curator

T +45 3374 8460
M +46 (0)702129036

Statens Museum for Kunst
Sølvgade 48-50
DK-1307 København K

T +45 3374 8494
F +45 3374 8404
smk.dkhttp://smk.dk/

[cid:image001.jpg@01CDF268.B78E76A0]

Fra: Chris Hoffman [mailto:chris_h@berkeley.edu]
Sendt: 14. december 2012 17:11
Til: Kim Brasen
Cc: Christopher Pott; Sébastien Brossard; CollectionSpace Talk List
Emne: Re: [Talk] Citation authority for CollectionSpace

Thanks, Kim.  I'd be interested in hearing more about your Archive Authority.  Is there anything on the wiki about that?  We're also starting to look at how we'll upgrade our two version 2.4 deployments to 3.2 when it comes out.  It should be fun!
Chris

On Dec 14, 2012, at 3:22 AM, Kim Brasen wrote:

Hi Chris,

Thanks for your reply and inquiry. Our migration work is really moving forward with the later and more stable versions of CS. With release 2.6 we have managed for the first time to migrate all data from our existing database (except where we still need to develop functionality such as the Citation Authority). We have implemented our own design in the UI but still have some refinements to do.

The Citation Authority is one of the larger modules we still miss before we can go live with our implementation of CS. In addition to this we also need a limited Archive Authority. We still need to implement our data entry templates for the cataloguing procedure. We have started an Exhibition Procedure - first on a limited scale to contain existing exhibition data from our old database, but it is our ambition to develop this procedure further into a full Exhibition Management System with sub-modules for handling transport and courier information etc. - we will let you all know once we move on with the development of this procedure.

Cheers,
Kim

Med venlig hilsen

Kim Brasen
Museumsinspektør / Curator

T +45 3374 8460
M +46 (0)702129036

Statens Museum for Kunst
Sølvgade 48-50
DK-1307 København K

T +45 3374 8494
F +45 3374 8404
smk.dkhttp://smk.dk/

<image002.jpg>

Fra: Chris Hoffman [mailto:chris_h@berkeley.edu]
Sendt: 13. december 2012 16:55
Til: Kim Brasen
Cc: 'Chris Hoffman'; Christopher Pott; Sébastien Brossard; CollectionSpace Talk List
Emne: Re: [Talk] Citation authority for CollectionSpace

Hi Kim,

Sadly, this work did not get done.  We thought we could work on it at the same time that we worked on database performance (which was higher priority).  The database performance work took a lot of time (and money), and more unfortunately it didn't give us some of the results we were looking for.  As a result, we didn't get to start the citation work and are further behind on some of our own customizations.

How is it going at SMK?  What else is missing for you right now besides the Citation Authority?

Thanks,
Chris

On Dec 13, 2012, at 4:52 AM, Kim Brasen wrote:

Hi Chris,

We were wondering what is the status of your work on the Citation Authority? Did you complete it and if so; would you be willing to share it with us?

Any information would be much appreciated.

Cheers,
Kim

Med venlig hilsen

Kim Brasen
Museumsinspektør / Curator

T +45 3374 8460
M +46 (0)702129036

Statens Museum for Kunst
Sølvgade 48-50
DK-1307 København K

T +45 3374 8494
F +45 3374 8404
smk.dkhttp://smk.dk/

<image001.jpg>

Fra: Talk [mailto:talk-bounces@lists.collectionspace.org] På vegne af Chris Hoffman
Sendt: 16. oktober 2012 00:07
Til: CollectionSpace Talk List
Emne: [Talk] Citation authority for CollectionSpace

Hi CSpace colleagues,

Several months ago, UC Berkeley proposed developing a Citation authority for the description of citations and sources used in cataloging work.  Unfortunately we were not able to build that authority.  We now plan to start that work and would like to contribute it sometime in the next three months.  Enough time has gone by that things have changed, namely the addition of the preferred/non-preferred term functionality for vocabulary terms.

A new schema and wireframe are available at
http://wiki.collectionspace.org/display/collectionspace/Citation+Authority+-+UCB+Version
The wireframe is at the end of that document.

If you have any feedback or questions on these designs, please send to the list, or get in contact with me.

Thank you!
Chris

Chris Hoffman
Manager of Informatics Services
IST-Research & Content Technologies, UC Berkeley
chris.hoffman@berkeley.edumailto:chris.hoffman@berkeley.edu
510-642-9643

Hi Kim,

That looks like a really nice approach.  Thanks for the information.

Regards,
Chris

On Jan 14, 2013, at 6:06 AM, Kim Brasen wrote: