CSpace implementers - I have a few questions about how deletion of vocabulary terms is handled in your organizations. There's a list of questions below and also on the wiki (http://wiki.collectionspace.org/display/collectionspace/Vocabulary+Term +Delete+Inquiries), please feel free to either respond via email or as a comment on the wiki page. Let me know if you need additional information to answer any of the questions. Please note that these questions are not about deleting terms from a record (e.g. removing a donor from an Acquisition), but removing the term altogether (deleting the personal name John Smith from the vocabulary). 1. Do you allow authorized users to delete vocabulary terms, or must they inactivate or otherwise deprecate the terms? 2. May an authorized user delete a term that is in use? For example, if John Smith is used in the donor field of an Acquisition record, may the term John Smith be removed from the Name Authority? a. If a user may not delete a term that is in use, what is usual workflow? Does the user delete all the usage and then delete the term, or does the user inactive or otherwise deprecate the term? b. If a user may delete a term that is in use, does the term simply disappear from all records it is used in? 3. If a user would like to delete a term but does not have write permission for a record type using the term (in the above example, the user would like to delete John Smith but does not have write access to Acquisition), what is allowed? Does delete access to the vocabulary trump other permissions? Thanks in advance for your help, it's greatly appreciated! Best regards, Megan ______________________________________ Megan Forbes Collection Information and Access Manager MUSEUM OF THE MOVING IMAGE 35 Ave at 37 St Astoria, NY 11106 movingimage.us 718 777 6800 Direct 718 777 6834

  1. Do you allow authorized users to delete vocabulary terms, or
     must they inactivate or otherwise deprecate the terms?
  2. May an authorized user delete a term that is in use? For
     example, if John Smith is used in the donor field of an
     Acquisition record, may the term John Smith be removed from
     the Name Authority?
          a. If a user may not delete a term that is in use, what
             is usual workflow? Does the user delete all the usage
             and then delete the term, or does the user inactive or
             otherwise deprecate the term?
          b. If a user may delete a term that is in use, does the
             term simply disappear from all records it is used in?
  3. If a user would like to delete a term but does not have write
     permission for a record type using the term (in the above
     example, the user would like to delete John Smith but does not
     have write access to Acquisition), what is allowed? Does
     delete access to the vocabulary trump other permissions?

Hi, I've added responses from SMK to the comments page. Cheers, Chris Developer, Corpus Project Statens Museum for Kunst (National Gallery of Denmark) On Wed, 2010-12-01 at 10:27 -0500, Forbes, Megan wrote: > CSpace implementers – > > > > I have a few questions about how deletion of vocabulary terms is > handled in your organizations. There’s a list of questions below and > also on the wiki > (http://wiki.collectionspace.org/display/collectionspace/Vocabulary > +Term+Delete+Inquiries), please feel free to either respond via email > or as a comment on the wiki page. > > > > Let me know if you need additional information to answer any of the > questions. Please note that these questions are not about deleting > terms from a record (e.g. removing a donor from an Acquisition), but > removing the term altogether (deleting the personal name John Smith > from the vocabulary). > > > > 1. Do you allow authorized users to delete vocabulary terms, or > must they inactivate or otherwise deprecate the terms? > 2. May an authorized user delete a term that is in use? For > example, if John Smith is used in the donor field of an > Acquisition record, may the term John Smith be removed from > the Name Authority? > a. If a user may not delete a term that is in use, what > is usual workflow? Does the user delete all the usage > and then delete the term, or does the user inactive or > otherwise deprecate the term? > b. If a user may delete a term that is in use, does the > term simply disappear from all records it is used in? > 3. If a user would like to delete a term but does not have write > permission for a record type using the term (in the above > example, the user would like to delete John Smith but does not > have write access to Acquisition), what is allowed? Does > delete access to the vocabulary trump other permissions? > > > > Thanks in advance for your help, it’s greatly appreciated! > > > > Best regards, > > Megan > > > > ______________________________________ > > Megan Forbes > > CollectionInformation and Access Manager > > MUSEUM OF THE MOVING IMAGE > > 35 Ave at 37 St Astoria, NY 11106 > > movingimage.us 718 777 6800 > > Direct 718 777 6834 > > > > > _______________________________________________ > Talk mailing list > Talk@lists.collectionspace.org > http://lists.collectionspace.org/mailman/listinfo/talk_lists.collectionspace.org