Empathy List Archives

KW

Kathryn Walker

Thu, Mar 19, 2020 2:56 PM

Many of you may already have Continuity of Operation Plan in place, but my guess is that most plans anticipate the kinds of emergencies (tornados, ice storms, etc.) we are more accustomed to. Today, it is being reported that COVID-19 may impact operations for 12-18 months. In researching pandemic continuity of operations plan information, I found the attached guidance to be helpful. The Pan American Health Organization, a division of the World Health Organization, has a great website with some resources specific to pandemics. I've attached the guidance for plan development. If you search for Tool 3 - Pandemic Health Impact Project Tool on their website, you can predict the possible impact to your workforce in terms of number of employees who may be ill at the same time.

I know there have been a lot of questions about SB 661 (Open Meeting Act). The AG has provided some guidance (also attached) but we are worried about the impact of restricting access to meetings to those who can't access our YouTube feed, or our disabled constituents. We are currently discussing a hybrid approach where we would have the Mayor and a few staff conduct the meeting from City Hall, which allows it to be broadcast as normal, and videoconference in the other Councilmembers using Zoom, so that the Council Chambers will be available to members of the public if needed (subject to appropriately distanced seating). We've also discussed reading germane questions and comments submitted via the YouTube feed into the record during the meeting to encourage people to participate from home while allowing as much of the business of the City as possible to proceed.

These are challenging times, and I appreciate everyone being willing to share information.

Kathryn L. Walker
City Attorney
City of Norman
201 W. Gray
Norman, OK 73069

Many of you may already have Continuity of Operation Plan in place, but my guess is that most plans anticipate the kinds of emergencies (tornados, ice storms, etc.) we are more accustomed to. Today, it is being reported that COVID-19 may impact operations for 12-18 months. In researching pandemic continuity of operations plan information, I found the attached guidance to be helpful. The Pan American Health Organization, a division of the World Health Organization, has a great website with some resources specific to pandemics. I've attached the guidance for plan development. If you search for Tool 3 - Pandemic Health Impact Project Tool on their website, you can predict the possible impact to your workforce in terms of number of employees who may be ill at the same time. I know there have been a lot of questions about SB 661 (Open Meeting Act). The AG has provided some guidance (also attached) but we are worried about the impact of restricting access to meetings to those who can't access our YouTube feed, or our disabled constituents. We are currently discussing a hybrid approach where we would have the Mayor and a few staff conduct the meeting from City Hall, which allows it to be broadcast as normal, and videoconference in the other Councilmembers using Zoom, so that the Council Chambers will be available to members of the public if needed (subject to appropriately distanced seating). We've also discussed reading germane questions and comments submitted via the YouTube feed into the record during the meeting to encourage people to participate from home while allowing as much of the business of the City as possible to proceed. These are challenging times, and I appreciate everyone being willing to share information. Kathryn L. Walker City Attorney City of Norman 201 W. Gray Norman, OK 73069

TN

Teresa Nowlin

Thu, Mar 19, 2020 7:24 PM

We are trying the hybrid model you discussed below for a meeting today. A couple of councilors will be at City Hall and the rest are attending via video conference (we're using Teams) and offering a FB Live feed. We're only taking public comments live at City Hall this time but working towards ways to take public comment via teleconference also.

From: Oama oama-bounces@lists.imla.org On Behalf Of Kathryn Walker
Sent: Thursday, March 19, 2020 9:56 AM
To: 'OAMA@lists.imla.org' OAMA@lists.imla.org
Subject: [Oama] Pandemic resources

Many of you may already have Continuity of Operation Plan in place, but my guess is that most plans anticipate the kinds of emergencies (tornados, ice storms, etc.) we are more accustomed to. Today, it is being reported that COVID-19 may impact operations for 12-18 months. In researching pandemic continuity of operations plan information, I found the attached guidance to be helpful. The Pan American Health Organization, a division of the World Health Organization, has a great website with some resources specific to pandemics. I've attached the guidance for plan development. If you search for Tool 3 - Pandemic Health Impact Project Tool on their website, you can predict the possible impact to your workforce in terms of number of employees who may be ill at the same time.

I know there have been a lot of questions about SB 661 (Open Meeting Act). The AG has provided some guidance (also attached) but we are worried about the impact of restricting access to meetings to those who can't access our YouTube feed, or our disabled constituents. We are currently discussing a hybrid approach where we would have the Mayor and a few staff conduct the meeting from City Hall, which allows it to be broadcast as normal, and videoconference in the other Councilmembers using Zoom, so that the Council Chambers will be available to members of the public if needed (subject to appropriately distanced seating). We've also discussed reading germane questions and comments submitted via the YouTube feed into the record during the meeting to encourage people to participate from home while allowing as much of the business of the City as possible to proceed.

These are challenging times, and I appreciate everyone being willing to share information.

Kathryn L. Walker
City Attorney
City of Norman
201 W. Gray
Norman, OK 73069

We are trying the hybrid model you discussed below for a meeting today. A couple of councilors will be at City Hall and the rest are attending via video conference (we're using Teams) and offering a FB Live feed. We're only taking public comments live at City Hall this time but working towards ways to take public comment via teleconference also. From: Oama <oama-bounces@lists.imla.org> On Behalf Of Kathryn Walker Sent: Thursday, March 19, 2020 9:56 AM To: 'OAMA@lists.imla.org' <OAMA@lists.imla.org> Subject: [Oama] Pandemic resources Many of you may already have Continuity of Operation Plan in place, but my guess is that most plans anticipate the kinds of emergencies (tornados, ice storms, etc.) we are more accustomed to. Today, it is being reported that COVID-19 may impact operations for 12-18 months. In researching pandemic continuity of operations plan information, I found the attached guidance to be helpful. The Pan American Health Organization, a division of the World Health Organization, has a great website with some resources specific to pandemics. I've attached the guidance for plan development. If you search for Tool 3 - Pandemic Health Impact Project Tool on their website, you can predict the possible impact to your workforce in terms of number of employees who may be ill at the same time. I know there have been a lot of questions about SB 661 (Open Meeting Act). The AG has provided some guidance (also attached) but we are worried about the impact of restricting access to meetings to those who can't access our YouTube feed, or our disabled constituents. We are currently discussing a hybrid approach where we would have the Mayor and a few staff conduct the meeting from City Hall, which allows it to be broadcast as normal, and videoconference in the other Councilmembers using Zoom, so that the Council Chambers will be available to members of the public if needed (subject to appropriately distanced seating). We've also discussed reading germane questions and comments submitted via the YouTube feed into the record during the meeting to encourage people to participate from home while allowing as much of the business of the City as possible to proceed. These are challenging times, and I appreciate everyone being willing to share information. Kathryn L. Walker City Attorney City of Norman 201 W. Gray Norman, OK 73069

CC

Claudia Conner

Thu, Mar 19, 2020 8:24 PM

I don’t see a requirement in the Open Meetings Act for public comment.

Claudia

On Mar 19, 2020, at 2:25 PM, Teresa Nowlin tnowlin@jenksok.org wrote:

We are trying the hybrid model you discussed below for a meeting today. A couple of councilors will be at City Hall and the rest are attending via video conference (we’re using Teams) and offering a FB Live feed. We’re only taking public comments live at City Hall this time but working towards ways to take public comment via teleconference also.

From: Oama oama-bounces@lists.imla.org On Behalf Of Kathryn Walker
Sent: Thursday, March 19, 2020 9:56 AM
To: 'OAMA@lists.imla.org' OAMA@lists.imla.org
Subject: [Oama] Pandemic resources

Many of you may already have Continuity of Operation Plan in place, but my guess is that most plans anticipate the kinds of emergencies (tornados, ice storms, etc.) we are more accustomed to. Today, it is being reported that COVID-19 may impact operations for 12-18 months. In researching pandemic continuity of operations plan information, I found the attached guidance to be helpful. The Pan American Health Organization, a division of the World Health Organization, has a great website with some resources specific to pandemics. I’ve attached the guidance for plan development. If you search for Tool 3 – Pandemic Health Impact Project Tool on their website, you can predict the possible impact to your workforce in terms of number of employees who may be ill at the same time.

I know there have been a lot of questions about SB 661 (Open Meeting Act). The AG has provided some guidance (also attached) but we are worried about the impact of restricting access to meetings to those who can’t access our YouTube feed, or our disabled constituents. We are currently discussing a hybrid approach where we would have the Mayor and a few staff conduct the meeting from City Hall, which allows it to be broadcast as normal, and videoconference in the other Councilmembers using Zoom, so that the Council Chambers will be available to members of the public if needed (subject to appropriately distanced seating). We’ve also discussed reading germane questions and comments submitted via the YouTube feed into the record during the meeting to encourage people to participate from home while allowing as much of the business of the City as possible to proceed.

These are challenging times, and I appreciate everyone being willing to share information.

Kathryn L. Walker
City Attorney
City of Norman
201 W. Gray
Norman, OK 73069

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Oama@lists.imla.org
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I don’t see a requirement in the Open Meetings Act for public comment. Claudia On Mar 19, 2020, at 2:25 PM, Teresa Nowlin <tnowlin@jenksok.org> wrote: We are trying the hybrid model you discussed below for a meeting today. A couple of councilors will be at City Hall and the rest are attending via video conference (we’re using Teams) and offering a FB Live feed. We’re only taking public comments live at City Hall this time but working towards ways to take public comment via teleconference also. From: Oama <oama-bounces@lists.imla.org> On Behalf Of Kathryn Walker Sent: Thursday, March 19, 2020 9:56 AM To: 'OAMA@lists.imla.org' <OAMA@lists.imla.org> Subject: [Oama] Pandemic resources Many of you may already have Continuity of Operation Plan in place, but my guess is that most plans anticipate the kinds of emergencies (tornados, ice storms, etc.) we are more accustomed to. Today, it is being reported that COVID-19 may impact operations for 12-18 months. In researching pandemic continuity of operations plan information, I found the attached guidance to be helpful. The Pan American Health Organization, a division of the World Health Organization, has a great website with some resources specific to pandemics. I’ve attached the guidance for plan development. If you search for Tool 3 – Pandemic Health Impact Project Tool on their website, you can predict the possible impact to your workforce in terms of number of employees who may be ill at the same time. I know there have been a lot of questions about SB 661 (Open Meeting Act). The AG has provided some guidance (also attached) but we are worried about the impact of restricting access to meetings to those who can’t access our YouTube feed, or our disabled constituents. We are currently discussing a hybrid approach where we would have the Mayor and a few staff conduct the meeting from City Hall, which allows it to be broadcast as normal, and videoconference in the other Councilmembers using Zoom, so that the Council Chambers will be available to members of the public if needed (subject to appropriately distanced seating). We’ve also discussed reading germane questions and comments submitted via the YouTube feed into the record during the meeting to encourage people to participate from home while allowing as much of the business of the City as possible to proceed. These are challenging times, and I appreciate everyone being willing to share information. Kathryn L. Walker City Attorney City of Norman 201 W. Gray Norman, OK 73069 -- Oama mailing list Oama@lists.imla.org http://lists.imla.org/mailman/listinfo/oama_lists.imla.org

JB

Jeff Bryant

Thu, Mar 19, 2020 8:45 PM

Attached is a link OMAG developed to assist in SB661 implementation.

https://www.omag.org/news/2020/3/18/coronavirus-emergency-and-the-open-meetings-act
Jeff Bryant

From: Oama oama-bounces@lists.imla.org On Behalf Of Teresa Nowlin
Sent: Thursday, March 19, 2020 2:25 PM
To: Kathryn Walker Kathryn.Walker@NormanOK.gov; 'OAMA@lists.imla.org' OAMA@lists.imla.org
Subject: Re: [Oama] Pandemic resources

We are trying the hybrid model you discussed below for a meeting today. A couple of councilors will be at City Hall and the rest are attending via video conference (we're using Teams) and offering a FB Live feed. We're only taking public comments live at City Hall this time but working towards ways to take public comment via teleconference also.

From: Oama <oama-bounces@lists.imla.org mailto:oama-bounces@lists.imla.org> On Behalf Of Kathryn Walker
Sent: Thursday, March 19, 2020 9:56 AM
To: 'OAMA@lists.imla.org' <OAMA@lists.imla.org mailto:OAMA@lists.imla.org>
Subject: [Oama] Pandemic resources

Many of you may already have Continuity of Operation Plan in place, but my guess is that most plans anticipate the kinds of emergencies (tornados, ice storms, etc.) we are more accustomed to. Today, it is being reported that COVID-19 may impact operations for 12-18 months. In researching pandemic continuity of operations plan information, I found the attached guidance to be helpful. The Pan American Health Organization, a division of the World Health Organization, has a great website with some resources specific to pandemics. I've attached the guidance for plan development. If you search for Tool 3 - Pandemic Health Impact Project Tool on their website, you can predict the possible impact to your workforce in terms of number of employees who may be ill at the same time.

I know there have been a lot of questions about SB 661 (Open Meeting Act). The AG has provided some guidance (also attached) but we are worried about the impact of restricting access to meetings to those who can't access our YouTube feed, or our disabled constituents. We are currently discussing a hybrid approach where we would have the Mayor and a few staff conduct the meeting from City Hall, which allows it to be broadcast as normal, and videoconference in the other Councilmembers using Zoom, so that the Council Chambers will be available to members of the public if needed (subject to appropriately distanced seating). We've also discussed reading germane questions and comments submitted via the YouTube feed into the record during the meeting to encourage people to participate from home while allowing as much of the business of the City as possible to proceed.

These are challenging times, and I appreciate everyone being willing to share information.

Kathryn L. Walker
City Attorney
City of Norman
201 W. Gray
Norman, OK 73069

Attached is a link OMAG developed to assist in SB661 implementation. https://www.omag.org/news/2020/3/18/coronavirus-emergency-and-the-open-meetings-act Jeff Bryant From: Oama <oama-bounces@lists.imla.org> On Behalf Of Teresa Nowlin Sent: Thursday, March 19, 2020 2:25 PM To: Kathryn Walker <Kathryn.Walker@NormanOK.gov>; 'OAMA@lists.imla.org' <OAMA@lists.imla.org> Subject: Re: [Oama] Pandemic resources We are trying the hybrid model you discussed below for a meeting today. A couple of councilors will be at City Hall and the rest are attending via video conference (we're using Teams) and offering a FB Live feed. We're only taking public comments live at City Hall this time but working towards ways to take public comment via teleconference also. From: Oama <oama-bounces@lists.imla.org<mailto:oama-bounces@lists.imla.org>> On Behalf Of Kathryn Walker Sent: Thursday, March 19, 2020 9:56 AM To: 'OAMA@lists.imla.org' <OAMA@lists.imla.org<mailto:OAMA@lists.imla.org>> Subject: [Oama] Pandemic resources Many of you may already have Continuity of Operation Plan in place, but my guess is that most plans anticipate the kinds of emergencies (tornados, ice storms, etc.) we are more accustomed to. Today, it is being reported that COVID-19 may impact operations for 12-18 months. In researching pandemic continuity of operations plan information, I found the attached guidance to be helpful. The Pan American Health Organization, a division of the World Health Organization, has a great website with some resources specific to pandemics. I've attached the guidance for plan development. If you search for Tool 3 - Pandemic Health Impact Project Tool on their website, you can predict the possible impact to your workforce in terms of number of employees who may be ill at the same time. I know there have been a lot of questions about SB 661 (Open Meeting Act). The AG has provided some guidance (also attached) but we are worried about the impact of restricting access to meetings to those who can't access our YouTube feed, or our disabled constituents. We are currently discussing a hybrid approach where we would have the Mayor and a few staff conduct the meeting from City Hall, which allows it to be broadcast as normal, and videoconference in the other Councilmembers using Zoom, so that the Council Chambers will be available to members of the public if needed (subject to appropriately distanced seating). We've also discussed reading germane questions and comments submitted via the YouTube feed into the record during the meeting to encourage people to participate from home while allowing as much of the business of the City as possible to proceed. These are challenging times, and I appreciate everyone being willing to share information. Kathryn L. Walker City Attorney City of Norman 201 W. Gray Norman, OK 73069

DA

Douglas, Amy G

Thu, Mar 19, 2020 9:02 PM

The AG issued a FAQ statement on SB 661.

Get Outlook for iOShttps://aka.ms/o0ukef

From: Oama oama-bounces@lists.imla.org on behalf of Jeff Bryant via Oama oama@lists.imla.org
Sent: Thursday, March 19, 2020 3:45:10 PM
To: Teresa Nowlin tnowlin@jenksok.org; Kathryn Walker Kathryn.Walker@NormanOK.gov; 'OAMA@lists.imla.org' OAMA@lists.imla.org
Subject: Re: [Oama] Pandemic resources

Attached is a link OMAG developed to assist in SB661 implementation.

https://www.omag.org/news/2020/3/18/coronavirus-emergency-and-the-open-meetings-act

Jeff Bryant

From: Oama oama-bounces@lists.imla.org On Behalf Of Teresa Nowlin
Sent: Thursday, March 19, 2020 2:25 PM
To: Kathryn Walker Kathryn.Walker@NormanOK.gov; 'OAMA@lists.imla.org' OAMA@lists.imla.org
Subject: Re: [Oama] Pandemic resources

We are trying the hybrid model you discussed below for a meeting today. A couple of councilors will be at City Hall and the rest are attending via video conference (we’re using Teams) and offering a FB Live feed. We’re only taking public comments live at City Hall this time but working towards ways to take public comment via teleconference also.

From: Oama <oama-bounces@lists.imla.org mailto:oama-bounces@lists.imla.org> On Behalf Of Kathryn Walker
Sent: Thursday, March 19, 2020 9:56 AM
To: 'OAMA@lists.imla.org' <OAMA@lists.imla.org mailto:OAMA@lists.imla.org>
Subject: [Oama] Pandemic resources

Many of you may already have Continuity of Operation Plan in place, but my guess is that most plans anticipate the kinds of emergencies (tornados, ice storms, etc.) we are more accustomed to. Today, it is being reported that COVID-19 may impact operations for 12-18 months. In researching pandemic continuity of operations plan information, I found the attached guidance to be helpful. The Pan American Health Organization, a division of the World Health Organization, has a great website with some resources specific to pandemics. I’ve attached the guidance for plan development. If you search for Tool 3 – Pandemic Health Impact Project Tool on their website, you can predict the possible impact to your workforce in terms of number of employees who may be ill at the same time.

I know there have been a lot of questions about SB 661 (Open Meeting Act). The AG has provided some guidance (also attached) but we are worried about the impact of restricting access to meetings to those who can’t access our YouTube feed, or our disabled constituents. We are currently discussing a hybrid approach where we would have the Mayor and a few staff conduct the meeting from City Hall, which allows it to be broadcast as normal, and videoconference in the other Councilmembers using Zoom, so that the Council Chambers will be available to members of the public if needed (subject to appropriately distanced seating). We’ve also discussed reading germane questions and comments submitted via the YouTube feed into the record during the meeting to encourage people to participate from home while allowing as much of the business of the City as possible to proceed.

These are challenging times, and I appreciate everyone being willing to share information.

Kathryn L. Walker

City Attorney

City of Norman

201 W. Gray

Norman, OK 73069

CONFIDENTIALITY NOTE: This e-mail message and any attachments are intended solely for the person to which it is addressed and may contain privileged and confidential information protected by law. If you have received this communication in error, please notify the sender immediately by telephone or e-mail, destroy this message and delete any copies held in your electronic files. Unauthorized use and/or re-disclosure may subject you to penalties under applicable state and federal laws.

The AG issued a FAQ statement on SB 661. Get Outlook for iOS<https://aka.ms/o0ukef> ________________________________ From: Oama <oama-bounces@lists.imla.org> on behalf of Jeff Bryant via Oama <oama@lists.imla.org> Sent: Thursday, March 19, 2020 3:45:10 PM To: Teresa Nowlin <tnowlin@jenksok.org>; Kathryn Walker <Kathryn.Walker@NormanOK.gov>; 'OAMA@lists.imla.org' <OAMA@lists.imla.org> Subject: Re: [Oama] Pandemic resources Attached is a link OMAG developed to assist in SB661 implementation. https://www.omag.org/news/2020/3/18/coronavirus-emergency-and-the-open-meetings-act Jeff Bryant From: Oama <oama-bounces@lists.imla.org> On Behalf Of Teresa Nowlin Sent: Thursday, March 19, 2020 2:25 PM To: Kathryn Walker <Kathryn.Walker@NormanOK.gov>; 'OAMA@lists.imla.org' <OAMA@lists.imla.org> Subject: Re: [Oama] Pandemic resources We are trying the hybrid model you discussed below for a meeting today. A couple of councilors will be at City Hall and the rest are attending via video conference (we’re using Teams) and offering a FB Live feed. We’re only taking public comments live at City Hall this time but working towards ways to take public comment via teleconference also. From: Oama <oama-bounces@lists.imla.org<mailto:oama-bounces@lists.imla.org>> On Behalf Of Kathryn Walker Sent: Thursday, March 19, 2020 9:56 AM To: 'OAMA@lists.imla.org' <OAMA@lists.imla.org<mailto:OAMA@lists.imla.org>> Subject: [Oama] Pandemic resources Many of you may already have Continuity of Operation Plan in place, but my guess is that most plans anticipate the kinds of emergencies (tornados, ice storms, etc.) we are more accustomed to. Today, it is being reported that COVID-19 may impact operations for 12-18 months. In researching pandemic continuity of operations plan information, I found the attached guidance to be helpful. The Pan American Health Organization, a division of the World Health Organization, has a great website with some resources specific to pandemics. I’ve attached the guidance for plan development. If you search for Tool 3 – Pandemic Health Impact Project Tool on their website, you can predict the possible impact to your workforce in terms of number of employees who may be ill at the same time. I know there have been a lot of questions about SB 661 (Open Meeting Act). The AG has provided some guidance (also attached) but we are worried about the impact of restricting access to meetings to those who can’t access our YouTube feed, or our disabled constituents. We are currently discussing a hybrid approach where we would have the Mayor and a few staff conduct the meeting from City Hall, which allows it to be broadcast as normal, and videoconference in the other Councilmembers using Zoom, so that the Council Chambers will be available to members of the public if needed (subject to appropriately distanced seating). We’ve also discussed reading germane questions and comments submitted via the YouTube feed into the record during the meeting to encourage people to participate from home while allowing as much of the business of the City as possible to proceed. These are challenging times, and I appreciate everyone being willing to share information. Kathryn L. Walker City Attorney City of Norman 201 W. Gray Norman, OK 73069 CONFIDENTIALITY NOTE: This e-mail message and any attachments are intended solely for the person to which it is addressed and may contain privileged and confidential information protected by law. If you have received this communication in error, please notify the sender immediately by telephone or e-mail, destroy this message and delete any copies held in your electronic files. Unauthorized use and/or re-disclosure may subject you to penalties under applicable state and federal laws.

KW

Kathryn Walker

Thu, Mar 19, 2020 9:05 PM

True, but on zoning items or other ordinances that are essentially public hearings, we feel like we have to provide for public comment.

Kathryn L. Walker
City Attorney

From: Claudia Conner claudia.conner@bethanyok.org
Sent: Thursday, March 19, 2020 3:24 PM
To: Teresa Nowlin tnowlin@jenksok.org
Cc: Kathryn Walker Kathryn.Walker@NormanOK.gov; OAMA@lists.imla.org
Subject: EXTERNAL EMAIL : Re: External SourceRe: [Oama] Pandemic resources

I don’t see a requirement in the Open Meetings Act for public comment.
Claudia

On Mar 19, 2020, at 2:25 PM, Teresa Nowlin <tnowlin@jenksok.org mailto:tnowlin@jenksok.org> wrote:

We are trying the hybrid model you discussed below for a meeting today. A couple of councilors will be at City Hall and the rest are attending via video conference (we’re using Teams) and offering a FB Live feed. We’re only taking public comments live at City Hall this time but working towards ways to take public comment via teleconference also.

From: Oama <oama-bounces@lists.imla.org mailto:oama-bounces@lists.imla.org> On Behalf Of Kathryn Walker
Sent: Thursday, March 19, 2020 9:56 AM
To: 'OAMA@lists.imla.org' <OAMA@lists.imla.org mailto:OAMA@lists.imla.org>
Subject: [Oama] Pandemic resources

Many of you may already have Continuity of Operation Plan in place, but my guess is that most plans anticipate the kinds of emergencies (tornados, ice storms, etc.) we are more accustomed to. Today, it is being reported that COVID-19 may impact operations for 12-18 months. In researching pandemic continuity of operations plan information, I found the attached guidance to be helpful. The Pan American Health Organization, a division of the World Health Organization, has a great website with some resources specific to pandemics. I’ve attached the guidance for plan development. If you search for Tool 3 – Pandemic Health Impact Project Tool on their website, you can predict the possible impact to your workforce in terms of number of employees who may be ill at the same time.

I know there have been a lot of questions about SB 661 (Open Meeting Act). The AG has provided some guidance (also attached) but we are worried about the impact of restricting access to meetings to those who can’t access our YouTube feed, or our disabled constituents. We are currently discussing a hybrid approach where we would have the Mayor and a few staff conduct the meeting from City Hall, which allows it to be broadcast as normal, and videoconference in the other Councilmembers using Zoom, so that the Council Chambers will be available to members of the public if needed (subject to appropriately distanced seating). We’ve also discussed reading germane questions and comments submitted via the YouTube feed into the record during the meeting to encourage people to participate from home while allowing as much of the business of the City as possible to proceed.

These are challenging times, and I appreciate everyone being willing to share information.

Kathryn L. Walker
City Attorney
City of Norman
201 W. Gray
Norman, OK 73069

--
Oama mailing list
Oama@lists.imla.org mailto:Oama@lists.imla.org
http://lists.imla.org/mailman/listinfo/oama_lists.imla.org

True, but on zoning items or other ordinances that are essentially public hearings, we feel like we have to provide for public comment. Kathryn L. Walker City Attorney From: Claudia Conner <claudia.conner@bethanyok.org> Sent: Thursday, March 19, 2020 3:24 PM To: Teresa Nowlin <tnowlin@jenksok.org> Cc: Kathryn Walker <Kathryn.Walker@NormanOK.gov>; OAMA@lists.imla.org Subject: EXTERNAL EMAIL : Re: *External Source*Re: [Oama] Pandemic resources I don’t see a requirement in the Open Meetings Act for public comment. Claudia On Mar 19, 2020, at 2:25 PM, Teresa Nowlin <tnowlin@jenksok.org<mailto:tnowlin@jenksok.org>> wrote: We are trying the hybrid model you discussed below for a meeting today. A couple of councilors will be at City Hall and the rest are attending via video conference (we’re using Teams) and offering a FB Live feed. We’re only taking public comments live at City Hall this time but working towards ways to take public comment via teleconference also. From: Oama <oama-bounces@lists.imla.org<mailto:oama-bounces@lists.imla.org>> On Behalf Of Kathryn Walker Sent: Thursday, March 19, 2020 9:56 AM To: 'OAMA@lists.imla.org' <OAMA@lists.imla.org<mailto:OAMA@lists.imla.org>> Subject: [Oama] Pandemic resources Many of you may already have Continuity of Operation Plan in place, but my guess is that most plans anticipate the kinds of emergencies (tornados, ice storms, etc.) we are more accustomed to. Today, it is being reported that COVID-19 may impact operations for 12-18 months. In researching pandemic continuity of operations plan information, I found the attached guidance to be helpful. The Pan American Health Organization, a division of the World Health Organization, has a great website with some resources specific to pandemics. I’ve attached the guidance for plan development. If you search for Tool 3 – Pandemic Health Impact Project Tool on their website, you can predict the possible impact to your workforce in terms of number of employees who may be ill at the same time. I know there have been a lot of questions about SB 661 (Open Meeting Act). The AG has provided some guidance (also attached) but we are worried about the impact of restricting access to meetings to those who can’t access our YouTube feed, or our disabled constituents. We are currently discussing a hybrid approach where we would have the Mayor and a few staff conduct the meeting from City Hall, which allows it to be broadcast as normal, and videoconference in the other Councilmembers using Zoom, so that the Council Chambers will be available to members of the public if needed (subject to appropriately distanced seating). We’ve also discussed reading germane questions and comments submitted via the YouTube feed into the record during the meeting to encourage people to participate from home while allowing as much of the business of the City as possible to proceed. These are challenging times, and I appreciate everyone being willing to share information. Kathryn L. Walker City Attorney City of Norman 201 W. Gray Norman, OK 73069 -- Oama mailing list Oama@lists.imla.org<mailto:Oama@lists.imla.org> http://lists.imla.org/mailman/listinfo/oama_lists.imla.org

JB

Jeff Bryant

Thu, Mar 19, 2020 9:25 PM

Whether to allow public comment, other than items that require a public hearing, is up to the governing body. This is consistent with the AG’s comment on FAQ # 15:

Can the public still comment during virtual meetings?

The OMA does not mandate that the public be allowed to participate or speak at open meetings. The decision to allow the opportunity for such is up to the individual public body. The amendments do require that the public be allowed to participate and speak in the same manner and to the same extent at a virtual meeting as the public body allows for in-person meetings.

Jeff Bryant

From: Oama oama-bounces@lists.imla.org On Behalf Of Kathryn Walker
Sent: Thursday, March 19, 2020 4:05 PM
To: 'Claudia Conner' claudia.conner@bethanyok.org; Teresa Nowlin tnowlin@jenksok.org
Cc: OAMA@lists.imla.org
Subject: Re: [Oama] External SourceRe: Pandemic resources

True, but on zoning items or other ordinances that are essentially public hearings, we feel like we have to provide for public comment.

Kathryn L. Walker
City Attorney

From: Claudia Conner <claudia.conner@bethanyok.org mailto:claudia.conner@bethanyok.org>
Sent: Thursday, March 19, 2020 3:24 PM
To: Teresa Nowlin <tnowlin@jenksok.org mailto:tnowlin@jenksok.org>
Cc: Kathryn Walker <Kathryn.Walker@NormanOK.gov mailto:Kathryn.Walker@NormanOK.gov>; OAMA@lists.imla.org mailto:OAMA@lists.imla.org
Subject: EXTERNAL EMAIL : Re: External SourceRe: [Oama] Pandemic resources

I don’t see a requirement in the Open Meetings Act for public comment.
Claudia

On Mar 19, 2020, at 2:25 PM, Teresa Nowlin <tnowlin@jenksok.org mailto:tnowlin@jenksok.org> wrote:

We are trying the hybrid model you discussed below for a meeting today. A couple of councilors will be at City Hall and the rest are attending via video conference (we’re using Teams) and offering a FB Live feed. We’re only taking public comments live at City Hall this time but working towards ways to take public comment via teleconference also.

From: Oama <oama-bounces@lists.imla.org mailto:oama-bounces@lists.imla.org> On Behalf Of Kathryn Walker
Sent: Thursday, March 19, 2020 9:56 AM
To: 'OAMA@lists.imla.org' <OAMA@lists.imla.org mailto:OAMA@lists.imla.org>
Subject: [Oama] Pandemic resources

Many of you may already have Continuity of Operation Plan in place, but my guess is that most plans anticipate the kinds of emergencies (tornados, ice storms, etc.) we are more accustomed to. Today, it is being reported that COVID-19 may impact operations for 12-18 months. In researching pandemic continuity of operations plan information, I found the attached guidance to be helpful. The Pan American Health Organization, a division of the World Health Organization, has a great website with some resources specific to pandemics. I’ve attached the guidance for plan development. If you search for Tool 3 – Pandemic Health Impact Project Tool on their website, you can predict the possible impact to your workforce in terms of number of employees who may be ill at the same time.

I know there have been a lot of questions about SB 661 (Open Meeting Act). The AG has provided some guidance (also attached) but we are worried about the impact of restricting access to meetings to those who can’t access our YouTube feed, or our disabled constituents. We are currently discussing a hybrid approach where we would have the Mayor and a few staff conduct the meeting from City Hall, which allows it to be broadcast as normal, and videoconference in the other Councilmembers using Zoom, so that the Council Chambers will be available to members of the public if needed (subject to appropriately distanced seating). We’ve also discussed reading germane questions and comments submitted via the YouTube feed into the record during the meeting to encourage people to participate from home while allowing as much of the business of the City as possible to proceed.

These are challenging times, and I appreciate everyone being willing to share information.

Kathryn L. Walker
City Attorney
City of Norman
201 W. Gray
Norman, OK 73069

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Whether to allow public comment, other than items that require a public hearing, is up to the governing body. This is consistent with the AG’s comment on FAQ # 15: 15. Can the public still comment during virtual meetings? - The OMA does not mandate that the public be allowed to participate or speak at open meetings. The decision to allow the opportunity for such is up to the individual public body. The amendments do require that the public be allowed to participate and speak in the same manner and to the same extent at a virtual meeting as the public body allows for in-person meetings. Jeff Bryant From: Oama <oama-bounces@lists.imla.org> On Behalf Of Kathryn Walker Sent: Thursday, March 19, 2020 4:05 PM To: 'Claudia Conner' <claudia.conner@bethanyok.org>; Teresa Nowlin <tnowlin@jenksok.org> Cc: OAMA@lists.imla.org Subject: Re: [Oama] *External Source*Re: Pandemic resources True, but on zoning items or other ordinances that are essentially public hearings, we feel like we have to provide for public comment. Kathryn L. Walker City Attorney From: Claudia Conner <claudia.conner@bethanyok.org<mailto:claudia.conner@bethanyok.org>> Sent: Thursday, March 19, 2020 3:24 PM To: Teresa Nowlin <tnowlin@jenksok.org<mailto:tnowlin@jenksok.org>> Cc: Kathryn Walker <Kathryn.Walker@NormanOK.gov<mailto:Kathryn.Walker@NormanOK.gov>>; OAMA@lists.imla.org<mailto:OAMA@lists.imla.org> Subject: EXTERNAL EMAIL : Re: *External Source*Re: [Oama] Pandemic resources I don’t see a requirement in the Open Meetings Act for public comment. Claudia On Mar 19, 2020, at 2:25 PM, Teresa Nowlin <tnowlin@jenksok.org<mailto:tnowlin@jenksok.org>> wrote: We are trying the hybrid model you discussed below for a meeting today. A couple of councilors will be at City Hall and the rest are attending via video conference (we’re using Teams) and offering a FB Live feed. We’re only taking public comments live at City Hall this time but working towards ways to take public comment via teleconference also. From: Oama <oama-bounces@lists.imla.org<mailto:oama-bounces@lists.imla.org>> On Behalf Of Kathryn Walker Sent: Thursday, March 19, 2020 9:56 AM To: 'OAMA@lists.imla.org' <OAMA@lists.imla.org<mailto:OAMA@lists.imla.org>> Subject: [Oama] Pandemic resources Many of you may already have Continuity of Operation Plan in place, but my guess is that most plans anticipate the kinds of emergencies (tornados, ice storms, etc.) we are more accustomed to. Today, it is being reported that COVID-19 may impact operations for 12-18 months. In researching pandemic continuity of operations plan information, I found the attached guidance to be helpful. The Pan American Health Organization, a division of the World Health Organization, has a great website with some resources specific to pandemics. I’ve attached the guidance for plan development. If you search for Tool 3 – Pandemic Health Impact Project Tool on their website, you can predict the possible impact to your workforce in terms of number of employees who may be ill at the same time. I know there have been a lot of questions about SB 661 (Open Meeting Act). The AG has provided some guidance (also attached) but we are worried about the impact of restricting access to meetings to those who can’t access our YouTube feed, or our disabled constituents. We are currently discussing a hybrid approach where we would have the Mayor and a few staff conduct the meeting from City Hall, which allows it to be broadcast as normal, and videoconference in the other Councilmembers using Zoom, so that the Council Chambers will be available to members of the public if needed (subject to appropriately distanced seating). We’ve also discussed reading germane questions and comments submitted via the YouTube feed into the record during the meeting to encourage people to participate from home while allowing as much of the business of the City as possible to proceed. These are challenging times, and I appreciate everyone being willing to share information. Kathryn L. Walker City Attorney City of Norman 201 W. Gray Norman, OK 73069 -- Oama mailing list Oama@lists.imla.org<mailto:Oama@lists.imla.org> http://lists.imla.org/mailman/listinfo/oama_lists.imla.org<https://nam05.safelinks.protection.outlook.com/?url=http%3A%2F%2Flists.imla.org%2Fmailman%2Flistinfo%2Foama_lists.imla.org&data=02%7C01%7Cjbryant%40omag.org%7C4ca9f75b2d5c470bfa2108d7cc49574f%7Cb13aadd514d84b918cf485be9d556ad7%7C1%7C0%7C637202487682282416&sdata=vHCv7PZZBXNVqMTx17jKCmFDFu3jPBUTn48yVAyUQZM%3D&reserved=0>