Re: [Oama] Meetings of the City Council Outside of the City Limits
Altus is an air base town. Meetings in D.C. with military officials and U.S. Congress men and women are necessary and city business will be discussed, which is also necessary.
From: Jot Hartley [mailto:jothartley@gmail.com]
Sent: Friday, January 10, 2020 4:06 PM
To: Michael R. Vanderburg vandemr@poncacityok.gov
Cc: Jon Miller jonmiller@jem-pc.com; Michael Beason mbeason@altusok.gov; OAMA luistserv (OAMA@lists.imla.org) OAMA@lists.imla.org
Subject: Re: [Oama] Meetings of the City Council Outside of the City Limits
Just don’t discuss city business Among themselves. They can wait until they return from the trip to discuss.
Sent from my iPhone
On Jan 10, 2020, at 2:11 PM, Michael R. Vanderburg <vandemr@poncacityok.govmailto:vandemr@poncacityok.gov> wrote:
In addition to that review, I remind you that under 25 O.S. §303, the meetings have to be “convenient to the public” as well as open. While there may be reasons to hold a meeting outside of the city limits, you will want to document that reason, and the new location must still be open to the public (excluding only executive sessions).
Mike Vanderburg
Ponca City
From: Oama [mailto:oama-bounces@lists.imla.org] On Behalf Of Jon Miller
Sent: Friday, January 10, 2020 12:40 PM
To: Michael Beason; OAMA luistserv (OAMA@lists.imla.orgmailto:OAMA@lists.imla.org)
Subject: Re: [Oama] Meetings of the City Council Outside of the City Limits
CAUTION: This email originated from outside of the organization. Do not click any links or open any attachments unless you recognize the sender and know the content is safe.
I would review your charter and ordinances. Some require all city council meetings occur within city limits.
If there are no impediments to having a meeting outside of the city or state, then posting may be a necessity. The definition of what constitutes “city business” is very broad, and can even include traveling together to view equipment that the city may consider purchasing. Depending on what transpires at the conference, it could be problematic. I agree that any agenda should state that no vote will be taken on any agenda item (other than adjournment) and limit what can transpire at any meeting.
If there is a prohibition against conducting meetings outside of city limits, council should consider limiting attendance to less than a quorum.
Jonathan E. Miller
City Attorney
City of Mustang
P.O. Box 850854
Yukon, Oklahoma 73085
Telephone: (405) 938-9108
This message is sent by a lawyer and may contain information that is privileged or confidential. If you received this transmission in error, please notify the sender by reply e-mail and delete this message and any attachments. This e-mail is intended for the addressee(s) only, and may not be distributed to any other person without written consent of the sender.
From: Oama <oama-bounces@lists.imla.orgmailto:oama-bounces@lists.imla.org> On Behalf Of Michael Beason
Sent: Friday, January 10, 2020 12:01 PM
To: OAMA luistserv (OAMA@lists.imla.orgmailto:OAMA@lists.imla.org) <OAMA@lists.imla.orgmailto:OAMA@lists.imla.org>
Subject: [Oama] Meetings of the City Council Outside of the City Limits
Members of my City Council often attend an annual event in Washington, D.C. known as the Quail Breakfast. It is possible, based upon attendance, that a quorum will be present. Some of the meetings are open to the public while others are, by necessity or nature, closed meetings. My thoughts are as follows:
For all open meetings post and publish a notice of possible quorum indicating that no votes or action will be taken. For the meetings that will be closed place this matter before Council on an agenda prior to the event and have Council decide, in an open meeting, which Council members will attend the private meetings, ensuring that member attendance of the closed meetings will be, at all times, less than a quorum.
I am interested and seek thoughts and possible, legal pitfalls and recommendations to avoid the pitfalls.
Thank you.
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In the case of Altus, better to not have a quorum. No other good way to do the meeting.
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From: Oama oama-bounces@lists.imla.org On Behalf Of Michael Beason
Sent: Monday, January 13, 2020 8:19 AM
To: Jot Hartley jothartley@gmail.com; Michael R. Vanderburg vandemr@poncacityok.gov
Cc: OAMA luistserv (OAMA@lists.imla.org) OAMA@lists.imla.org
Subject: Re: [Oama] Meetings of the City Council Outside of the City Limits
Altus is an air base town. Meetings in D.C. with military officials and U.S. Congress men and women are necessary and city business will be discussed, which is also necessary.
From: Jot Hartley [mailto:jothartley@gmail.com]
Sent: Friday, January 10, 2020 4:06 PM
To: Michael R. Vanderburg <vandemr@poncacityok.govmailto:vandemr@poncacityok.gov>
Cc: Jon Miller <jonmiller@jem-pc.commailto:jonmiller@jem-pc.com>; Michael Beason <mbeason@altusok.govmailto:mbeason@altusok.gov>; OAMA luistserv (OAMA@lists.imla.orgmailto:OAMA@lists.imla.org) <OAMA@lists.imla.orgmailto:OAMA@lists.imla.org>
Subject: Re: [Oama] Meetings of the City Council Outside of the City Limits
Just don’t discuss city business Among themselves. They can wait until they return from the trip to discuss.
Sent from my iPhone
On Jan 10, 2020, at 2:11 PM, Michael R. Vanderburg <vandemr@poncacityok.govmailto:vandemr@poncacityok.gov> wrote:
In addition to that review, I remind you that under 25 O.S. §303, the meetings have to be “convenient to the public” as well as open. While there may be reasons to hold a meeting outside of the city limits, you will want to document that reason, and the new location must still be open to the public (excluding only executive sessions).
Mike Vanderburg
Ponca City
From: Oama [mailto:oama-bounces@lists.imla.org] On Behalf Of Jon Miller
Sent: Friday, January 10, 2020 12:40 PM
To: Michael Beason; OAMA luistserv (OAMA@lists.imla.orgmailto:OAMA@lists.imla.org)
Subject: Re: [Oama] Meetings of the City Council Outside of the City Limits
CAUTION: This email originated from outside of the organization. Do not click any links or open any attachments unless you recognize the sender and know the content is safe.
I would review your charter and ordinances. Some require all city council meetings occur within city limits.
If there are no impediments to having a meeting outside of the city or state, then posting may be a necessity. The definition of what constitutes “city business” is very broad, and can even include traveling together to view equipment that the city may consider purchasing. Depending on what transpires at the conference, it could be problematic. I agree that any agenda should state that no vote will be taken on any agenda item (other than adjournment) and limit what can transpire at any meeting.
If there is a prohibition against conducting meetings outside of city limits, council should consider limiting attendance to less than a quorum.
Jonathan E. Miller
City Attorney
City of Mustang
P.O. Box 850854
Yukon, Oklahoma 73085
Telephone: (405) 938-9108
This message is sent by a lawyer and may contain information that is privileged or confidential. If you received this transmission in error, please notify the sender by reply e-mail and delete this message and any attachments. This e-mail is intended for the addressee(s) only, and may not be distributed to any other person without written consent of the sender.
From: Oama <oama-bounces@lists.imla.orgmailto:oama-bounces@lists.imla.org> On Behalf Of Michael Beason
Sent: Friday, January 10, 2020 12:01 PM
To: OAMA luistserv (OAMA@lists.imla.orgmailto:OAMA@lists.imla.org) <OAMA@lists.imla.orgmailto:OAMA@lists.imla.org>
Subject: [Oama] Meetings of the City Council Outside of the City Limits
Members of my City Council often attend an annual event in Washington, D.C. known as the Quail Breakfast. It is possible, based upon attendance, that a quorum will be present. Some of the meetings are open to the public while others are, by necessity or nature, closed meetings. My thoughts are as follows:
For all open meetings post and publish a notice of possible quorum indicating that no votes or action will be taken. For the meetings that will be closed place this matter before Council on an agenda prior to the event and have Council decide, in an open meeting, which Council members will attend the private meetings, ensuring that member attendance of the closed meetings will be, at all times, less than a quorum.
I am interested and seek thoughts and possible, legal pitfalls and recommendations to avoid the pitfalls.
Thank you.
Oama mailing list
Oama@lists.imla.orgmailto:Oama@lists.imla.org
http://lists.imla.org/mailman/listinfo/oama_lists.imla.org